Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract (s)
Purpose: To provide HVAC Maintenance and Repair
Entity Name(s)/Address(es):
1. F and O Mechanical Contractor, 207-209 Berkeley Ave Newark, New Jersey 07107
2. Envirocon LLC, 83 Canada Goose Dr Hackettstown, New Jersey 07840
Contract Amount: Not to exceed $3,000,000.00
Funding Source: 2026 Budget/Department of Public Works, Division of Public Buildings /NW011-060-0604-71650-B2026
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract.
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution will authorize the City’s Department of Public Works, Division of Public Buildings to enter a contract with vendors to provide Maintenance and Repair HVAC systems throughout the City of Newark.
Additional City Departments that wish to use this contract shall be permitted. Applicable funding sources for other City Departments will be presented on an as-needed basis.
Advertisement: August 13, 2025
Bids Downloaded: (23)
Bids Received: (2)
Bids Rejected: (0)
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WHEREAS, on August 13, 2025, the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair HVAC for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access; and download capability to potential bidders; and
WHEREAS, on August 25, 2025, the Division of Central Purchasing received two (2) bids for this advertisement; and
WHEREAS, the Manager of the Department of Public Works, Division of Public Buildings recommended that a dual award be made to: (1) F and O Mechanical Contractor, 207-209 Berkeley Ave Newark, New Jersey 07107, and (2) Envirocon LLC, 83 Canada Goose Dr Hackettstown, New Jersey 07840 the responsive and responsible bidders per line item; and
WHEREAS, the QPA concurs with the recommendation from the Manager of Department of Public Works, Division of Public Buildings that a dual award be made to: (1) F and O Mechanical Contractor, and (2) Envirocon LLC; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and /or his designee, the Business Administrator and the Qualified Purchasing Agent are hereby authorized to enter into and execute a contract with (1) F and O Mechanical Contractor, 207-209 Berkeley Ave Newark, New Jersey 07107, and (2) Envirocon LLC, 83 Canada Goose Dr Hackettstown, New Jersey 07840 to provide Maintenance and Repair HVAC Systems for the City of Newark, Department of Public Works, Division of Public Buildings The term of the contract will be established for twenty-four (24) consecutive months, to commence on the date the contract is executed, for a total contract amount not to exceed Three Million Dollars and Zero Cents ($3,000,000.00).
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an Open-Ended Contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Public Buildings Funding Source NW011-060-0604-71650-B2026.This contract shall not exceed Three Million Dollars and Zero Cents ($3,000,000.00).
5. The Qualified Purchasing Agent, QPA shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, and the Qualified Purchasing Agent to enter into and execute a contract with (1) F and O Mechanical Contractor, 207-209 Berkeley Ave Newark, New Jersey 07107, and (2) Envirocon LLC, 83 Canada Goose Dr Hackettstown, New Jersey 07840, to provide Maintenance and Repair HVAC Systems to the City’s Department of Public Works, Division of Public Buildings at a cost not to exceed $3,000,000.00 for twenty-four (24) consecutive months with the start date commencing upon contract execution.