Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide traffic equipment to the City
Description: Traffic Signal Bases and Poles
Entity Name(s)/Address(s): Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876
Contract Amount: Amount not to exceed $130,000.00
Funding Source: 2017 Budget/Department of Engineering, Division of Traffic and Signals/NW011-110-1107-83750-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date April 11, 2017
Bids Solicited: Seven (7)
Bids Received: One (1)
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WHEREAS, on April 11, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Traffic Signal Bases and Poles, to the Department of Engineering, Division of Traffic and Signals, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on April 27, 2017, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Chief of Traffic Maintenance and Operations, Division of Traffic and Signals, Department of Engineering, recommends that an award be made to Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876, the only responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation from the Chief of Traffic Maintenance and Operations, Division of Traffic and Signals, Department of Engineering, that an award be made to Signal Control Products, Inc., the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to hold prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876, to provide Traffic Signal Bases and Poles, to the City, whose bid was received on the advertised due date and determined to be the only responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term s, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011-110-1107- 83750-B2017, Department of Engineering, Division of Traffic and Signals, covering the amount of the order. This contract amount shall not exceed $130,000.00 for a two (2) year term.
5. The Supervising Procurement Specialist, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876, to provide Traffic Signal Bases and Poles, to the City, at a cost not to exceed $130,000.00 for a term of two (2) years.