Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract#25-TELE-101661, Change Order #1 M0483 Computer Equipment, Peripherals & Related Services
Purpose: Obtain computer equipment, peripherals, and related services
Entity Name(s)/Address(s): Howard Technology Solutions, 36 Howard Drive, Ellisville, Mississippi 39437
Contract Amount: Not to Exceed $2,000,000.00
Funding Source: 2025 Budget/Department of Office of Information Technology NW011-030-0306-71450
Contract Period: Upon approval by the Municipal Council through June 30, 2026, inclusive of any extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the use of State Contract #25-TELE-101661, Change Order #1 M0483 Computer Equipment, Peripherals & Related Services to purchase computer equipment, peripherals, and related services for the City of Newark’s, Department of Administration, Office of Information Technology.
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WHEREAS, the City of Newark, through its Qualified Purchasing Agent (“Purchasing Agent”), wishes to utilize State Contract #25-TELE-101661, Change Order #1 M0483, to purchase computer equipment, peripherals and related services, for the City’s Department Office of Information Technology, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1 NJCP, pursuant to N.J.A.C 5:34-7.29; and
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services without advertising for bids when the same are purchased under any contract entered into on behalf of the State of New Jersey by the Department of the Treasury, Division of Purchase and Property; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #25-TELE-101661, Change Order #1 M0483 (“State Contract”), to enter into a contract with Howard Technology Solutions, 36 Howard Drive, Ellisville, Mississippi 39437 (“Vendor”), an authorized vendor under State Contract, to purchase computer equipment, peripherals and related services, for the City’s Department Office of Information Technology, to commence upon adoption of this Resolution by the Newark Municipal Council through June 30, 2026, inclusive of any extensions granted by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of the State Contract to acquire computer equipment, peripherals and related services for the City, from the Vendor, for an amount not to exceed Two Million Dollars and Zero Cents ($2,000,000.00); and
WHEREAS, funding for these purchases will be from the Department of Administration, Office of Information Technology Budget Account NW011-030-0306-71450.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator or the Qualified Purchasing Agent, are hereby authorized to utilize State Contract #M0483 Computer Equipment, Peripherals & Related Services #25-TELE-101661, Change Order #1 M0483 to enter into a Contract with Howard Technology Solutions, 36 Howard Drive, Ellisville, MS 39437 to acquire computer equipment, peripherals and related services for the City of Newark’s Department of Office of Information Technology, for an amount not to exceed Two Million Dollars and Zero Cents ($2,000,000.00).
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. This is an Open-Ended Contract, pursuant to N.J.A.C. 5:30-5.5(d)(2), to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is placed against the following Funding Sources: NW011-030-0306-71450.
4. There shall be no amendments to this Resolution without the approval of the Municipal Council.
5. There shall be no advance payments of this State Contract in accordance with N.J.S.A. 40A:5-16.
6. This Contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play Ordinance, as a State Contract Award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the Contract, the Certification of Fund when available, and a copy of this Resolution in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator and/or the Purchasing Agent, to utilize State Contract #25-TELE-101661, Change Order #M0483, Computer Equipment, Peripherals & Related Services, to enter into a contract with Howard Technology Solutions, 36 Howard Drive, Ellisville, Mississippi 39437 to purchase computer equipment, peripherals, and related services for the Department of Office of Information Technology Department, for an amount not to exceed Two Million Dollars and Zero Cents ($2,000,000.00), for the period commencing upon adoption of this Resolution and terminating June 30, 2026, inclusive of any extensions by the State.