Title
Dept/ Agency: Administration/Office of the Business Administrator
Action: (X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract with Sub-recipient
Purpose: Provide Emergency Shelter Services
Entity Name: Catholic Charities of the Archdiocese of Newark - St. Rocco's Family Residence
Entity Address: 590 North 7th Street, Newark, New Jersey 07107
Grant Amount: $40,994.00
Funding Source: United States Department of Housing and Urban Development (HUD)/Emergency Shelter Grant (ESG) Program
Contract Period: January 1, 2012 through December 31, 2012
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( x ) Fair & Open ( ) No Reportable Contributions ( x ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( x ) Sub-recipient ( ) n/a
List of Property: (not applicable)
(Address/Block/Lot/Ward)
Additional Information:
Funds accepted by Resolution #7R1-f 110511
body
WHEREAS, pursuant to Resolution 7R1-F, adopted October 5, 2011, the Mayor and/or his designee, the Business Administrator, were authorized to file FY2011 (Program Year 2011-2012) One-Year Action Plan with the U.S. Department of Housing and Urban Development (HUD), which contained requests for funds from four grant programs: Community Development Block Grants (CDBG), $7,835,598.00; HOME Investment Partnerships (HOME), $3,716,178.00; Housing Opportunities for People With AIDS (HOPWA), $6,646,588.00 (on behalf of Newark and the "Eligible Metropolitan Area"); and Emergency Shelter Grants (ESG), $379,213, and were further authorized to accept these grant funds and enter into a grant agreement with HUD for these funds, with no municipal funds required; and
WHEREAS, pursuant to the competitive contracting process of the State Local Public Contracts Law, as authorized by N.J.S.A. 40A:11-4.1b(2) (being the operation, management or administration of a social service program), and pursuant also to the fair and open process of State Pay-to-Play Law N.J.S.A. 19:44A-20.5, the City of Newark publicly advertised a Request for Proposals (RFP) for this service on August 23, 2011 with all proposals due on September 16, 2011; and
WHEREAS, the Municipal Council of the City of Newark hereby ratifies the use of competitive contracting for processing these Housing and Urban Development Entitlement Programs from August 23, 2011 to the date of adoption and authorizes its use in the future; and
WHEREAS, the proposal received from Catholic Charities of the Archdiocese of Newark - St. Rocco's Family Residence, hereinafter, "Sub-Recipient" was the most advantageous to the City of Newark, based on experience and all other criteria listed in the RFP; and
WHEREAS, the Business Administrator desires to enter into an Agreement with the Sub-Recipient, for the purpose of providing Emergency Shelter Services for the contract period January 1, 2012 through December 31, 2012, for a total contract amount of $40,994.00; and
WHEREAS, this Agreement is awarded to the Sub-Recipient, in compliance with Local Public Contracts Law, including but not limited to N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5, and Emergency Shelter Grant, 24 CFR 575; and
WHEREAS, the Mayor of the City of Newark signed into law Executive Order Number ME0-07-0001 (hereinafter "Pay-to-Play Executive Order"), which requires reporting of political contributions to Newark Municipal Candidates and prohibits certain political contributions during the duration of the contract; and
WHEREAS, reporting requirements pursuant to N.J.S.A. 19:44A-20.5, et seq. and MEO-07-0001 are only applicable to Business Entities as defined therein and do not include non-profit organizations. As a non-profit organization, Sub-Recipient is therefore not required to submit certain disclosure statements.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Business Administrator, are hereby authorized to enter into and execute an Agreement with Catholic Charities of the Archdiocese of Newark - St. Rocco's Family Residence, 590 North 7th Street, Newark, New Jersey 07107, for the period January 1, 2012 through December 31, 2012, to provide Emergency Shelter Services, which is further described in the "Scope of Services" attached hereto as Exhibit A.
2. The contract between the City of Newark and sub-recipient is hereby ratified from January 1, 2012 to the date of adoption of this authorizing resolution.
3. The total compensation to be paid pursuant to said Agreement is $40,994.00 and shall be paid from ESG funding.
4. The Municipal Council ratifies the use of competitive contracting for processing and awarding Housing and Urban Development Entitlement Programs from September 16, 2011 to the date of adoption and authorizes its use in the future.
5. This Agreement is being awarded pursuant to the fair and open procedures of the State Pay-to-Play Law, N.J.S.A 19:44A-20.5, State Local Public Contracts Law, including but not limited to N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5, and Emergency Shelter Grant, 24 CFR 575.
6. Attached hereto is a certification of funds from the Municipal Comptroller of the City of Newark, which states that there are sufficient funds for the purpose set forth hereinabove.
7. An executed copy of said Agreement shall be filed with the Office of the City Clerk by the Business Administrator.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Business Administrator, to enter into a contract with Catholic Charities of the Archdiocese of Newark - St. Rocco's Family Residence, 590 North 7th Street, Newark, New Jersey 07107, utilizing ESG funding, for the purpose of providing Emergency Shelter Services, for the period of January 1, 2012 through December 31, 2012, for the total contract amount of $40,994.00. This contract is being awarded pursuant to the fair and open procedures of the State Pay-to-Play Law, N.J.S.A 19:44A-20.5, State Local Public Contracts Law, including but not limited to N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5; Emergency Shelter Grant, 24 CFR 575 and is in compliance with Executive Order Number MEO-07-0001, effective March 31, 2007.