Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # A83174 (Term No. T2103)
Purpose: Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended
Entity Name(s)/Address(s): Mall Chevrolet, Inc., 75 Haddonfield Road, Cherry Hill, New Jersey 08002
Contract Amount: $20,875.00
Funding Source: City of Newark /Department of Engineering
Contract Period: Upon approval by Municipal Council - Complete Delivery not to exceed December 13, 2014
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended contract T2103, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract with the following vendor commencing adoption of this resolution to December 13, 2014.
# A83174, Mall Chevrolet, Inc. 75 Haddonfield Road, Cherry Hill, New Jersey 08002
WHEREAS, the Purchasing Director recommends the utilization of this T2103 State contract award on the grounds that it provides Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, is $20,875.00; and
WHEREAS, usage of this contract provides Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended as required by the Department of Engineering, Division of Motors.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # A83174, Mall Chevrolet Inc., 75 Haddonfield Road, Cherry Hill, New Jersey 08002, to provide VEHICLES, CARGO VANS, MINIVAN/CLASS 1/2/3, REGULAR/EXTENDED (T2103), for the period commencing from the adoption of this resolution to complete delivery, not to exceed December 13, 2014.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
4. Funds for the purchase of this vehicle is encumbered on purchase order #2062, NW045, Dept.007, Proj. 07CT0, Acct. 94710, budget B2007 for $20,875.00. This contract shall not exceed $20,875.00.
5. Pursuant to N.J.S.A. 27:25-17, any and all debts, expenses or obligations incurred by the City shall be payable only from funds available to the City of Newark, and no liability or obligation shall be incurred by the City of Newark beyond the extent to which monies are available.
6. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract T2103 award to Mall Chevrolet, Inc., to provide for the purchase of Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, for the period commencing from the adoption of this resolution to Complete Delivery not to exceed December 13, 2014, at a cost not to exceed $20,875.00.