Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Roofing
Entity Name(s)/Address(es):
1) Bismark Construction Corp., 207-209 Berkley Avenue, Newark, New Jersey 07107; and
2) Rana Construction, Elizabeth, New Jersey 07201
Contract Amount: Not to exceed $900,000.00
Funding Source: 2022 Budget/Department of Public Works, Division of Public Buildings/NW011-060-0604-71670- B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing when the contract is fully executed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the City’s Department of Public Works, Division of Public Buildings with Maintenance and Repair Roofing Service.
Advertisement: April 27, 2022
Bid Downloaded: Nineteen (19)
Bid Received: Seven (7)
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WHEREAS, on April 27, 2022, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Maintenance and Repair: Roofing for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on May 12, 2022, the Division of Central Purchasing received seven (7) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works recommended that a dual award be made to: 1) Bismark Construction Corp., 207-209 Berkley Avenue, Newark, New Jersey 07107 and 2) Rana Construction, of Elizabeth, New Jersey 07201 the responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of the Department of Public Works, Division of Public that a dual award be made to: 1) Bismark Construction Corp., 207-209 Berkley Avenue, Newark, New Jersey 07107 and 2) Rana Construction, of Elizabeth, New Jersey 07201 the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator and/or the Qualified Purchasing Agent are hereby authorized to enter into and execute a contract with 1) Bismark Construction Corp., 207-209 Berkley Avenue, Newark, New Jersey 07107 and 2) Rana Construction, of Elizabeth, New Jersey 07201 to provide Maintenance and Repair: Roofing for the City’s Department of Public Works, Division of Public Buildings, whose bids was received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-060-0604-71670- B2022, Department of Public Works, Public Buildings. This contract shall not exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00) for two (2) vendors for twenty-four (24) consecutive months with start date commencing when contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of the Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator and/or the Qualified Purchasing Agent to enter into and execute a contract with 1) Bismark Construction Corp., 207-209 Berkley Avenue, Newark, New Jersey 07107 and 2) Rana Construction, of Elizabeth, New Jersey 07201 to provide Maintenance and Repair: Roofing to the City of Newark, at an amount not to $900,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months for two (2) vendors with the start date commencing when the contract is fully executed.