Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Surveillance Cameras and Supplies
Entity Name(s)/Address(s): Q- Star Technology, LLC, 2730 Monterey Street, Suite 106, Torrance, California 90503,
Contract Amount: $ 63,605.00
Funding Source: City Of Newark Budget/ Department of Neighborhood and Recreational Services
Contract Period: On Delivery, not to exceed August 31, 2014
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Bids solicited: Fourteen (14)
Bids received: One (1)
Additional Information:
Invitation: Central Purchasing Agent, May 6, 2014
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WHEREAS, on November 12, 2013, the City of Newark through its Director of Purchasing, advertised to solicit bids for contractors to provide, Surveillance Cameras and Supplies to the Department of Neighborhood and Recreational Services, as per the bid attached hereto; and
WHEREAS, the Division of Central Purchasing distributed fourteen (14) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on December 5, 2013, one (1) bid was received in response to this advertisement; and
WHEREAS, the Director of Purchasing reviewed the bid and recommended that an award be made to the only responsible bidder, Q-Star Technology, LLC; and
WHEREAS, pursuant to N.J.S.A. 40A11-24 the vendor agreed to hold their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Q-Star Technology, LLC, 2730 Monterey Street, Suite 106, Torrance, California 90503, to provide Surveillance Cameras and Supplies to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder, in accordance with bid specifications. Upon adoption of the resolution by the Municipal Council the term of the contract will be established, upon delivery, not to exceed August 31, 2014.
2. There shall be no amendment or change of this contract without the approval of the Newark Municipal Council.
3. Funds for this acquisition are encumbered on PO #23531 Fund NW051 Dept. G13 Project 3N380 Accounts # 94320, Budget Reference B2013 for $44,523.50 and on Purchase Order #23532 Fund NW051 Department. G13 Project 3N380 Account # 94340 Budget Reference 2013, for the total $19,081.50. This contract shall not exceed $63,605.00.
4 It is responsibility of the Director of Neighborhood and Recreational Services to ascertain that the product is in compliance with specifications and will provide the Municipal Council, Business Administrator and Director of Purchasing with appropriate reports during the term of the contract.
5. A duly executed copy of this contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Q-Star Technology, LLC, to provide Surveillance Cameras and Supplies to the City of Newark, at a cost not to exceed 63,605.00, by August 31, 2014.