Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Maintenance and Repair Carpentry.
Entity Name(s)/Address(s):
1. Bismark Construction Corp, 207-209 Berkeley Ave, Newark, New Jersey 07107
2. P.Lepore and Sons, 29 Taylortown Road, Montville, New Jersey 07045
3. Rana Construction, 430 Madison Ave, Elizabeth, New Jersey 07764
Contract Amount: Not to exceed $1,600,000.00
Funding Source: 2024 Budget/Department of Public Works, Division of Public Buildings /NW011-060-0604-71710-B2024
Contract Period: A period not to exceed (24) consecutive months from the date of contract execution.
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution shall authorize the City of Newark’s Department of Public Works, Division of Public Buildings, to enter into a contract with a vendor to provide Maintenance and Repair Carpentry services throughout the City of Newark.
Additional City Departments that wish to use this contract shall be permitted. Applicable funding sources for other City Departments will be presented on an as-needed basis.
Advertisement: June 10, 2024
Bids Downloaded: (26)
Bids Received: (3)
body
WHEREAS, on June 10, 2024, the City of Newark (“City”) through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair Carpentry for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City’s website to provide a broader access; and download capability to potential bidders; and
WHEREAS, on June 27, 2024, the Division of Central Purchasing received four (3) bids for this advertisement; and
WHEREAS, On July 3, 2024, the Manager of the Division of Public Buildings recommended that a multi-award be made to: (1) Bismark Construction Corp, 207-209 Berkeley Ave, Newark, New Jersey 07107, (2) P. Lepore and Sons, 29 Taylortown Road, Montville, New Jersey 07045, and (3) Rana Construction, 430 Madison Ave, Elizabeth, New Jersey 07764, the responsive and responsible bidders per line item; and
WHEREAS, the Interim Purchasing Agent concurred with the recommendation from the Manager of Public Buildings that a multi-award be made to: (1) Bismark Construction Corp, 207-209 Berkeley Ave, Newark, New Jersey 07107, (2) P. Lepore and Sons, 29 Taylortown Road, Montville, New Jersey 07045, and (3) Rana Construction, 430 Madison Ave Elizabeth, New Jersey 07764
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark, and /or his designee, the Business Administrator, and the Qualified Purchasing Agent (QPA), are hereby authorized to enter into and execute a contract with (1) Bismark Construction Corp, 207-209 Berkeley Ave, Newark, New Jersey 07107, (2) P. Lepore and Sons, 29 Taylortown Road, Montville, New Jersey 07045, and (3) Rana Construction, 430 Madison Ave, Elizabeth, New Jersey 07764, to provide Maintenance and Repair for the City of Newark’s Department of Public Works, Division of Public Buildings, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract shall be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed One Million Six Hundred Thousand Dollars and Zero Cents ($1,600,000.00).
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Public Buildings Funding Source NW011-060-0604-71710-B2024.This contract shall not exceed One Million Six Hundred Thousand Dollars and Zero Cents ($1,600,000.00).
5. The Qualified Purchasing Agent, Interim QPA shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designee, the Business Administrator, and the Qualified Purchasing Agent, to enter into and execute a contract with (1) Bismark Construction Corp, 207-209 Berkeley Ave, Newark, New Jersey 07107, (2) P.Lepore and Sons, 29 Taylortown Road, Montville, New Jersey 07045, and (3) Rana Construction, 430 Madison Ave Elizabeth, New Jersey 07764, to provide Maintenance and Repair Carpentry to the City’s Department of Public Works, Division of Public Buildings at a cost not to exceed $1,600,000.00 for twenty-four (24) consecutive months with the start date commencing upon contract execution.