Title
Dept/ Agency: Water & Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Phase-10(B) Lead Service Line Replacement - Contract 39-WS2025
Entity Name: JAS Group Enterprise, Incorporated
Entity Address: 88 Equestrian Drive, Burlington, New Jersey 08016
Total Contract Amount: $10,209,870.00
Funding Source: 2018 Budget/Department of Water and Sewer Utilities/NW041-18W-18W00-94710-B2018
Contract Period: 210 calendar days to final completion from the date of a written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information: N/A
Bid Packages Distributed: Nineteen (19)
Bids Received: Four (4)
body
WHEREAS, the City of Newark (the "City") advertised Contract 39-WS2025 Phase-10(B) Lead Service Line Replacement located at various locations in the City of Newark, on August 19, 2020; and
WHEREAS, the Department of Water and Sewer Utilities, distributed nineteen (19) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on September 23, 2020, the Department of Water and Sewer Utilities received four (4) bids for the project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, JAS Group Enterprise, Incorporated, 88 Equestrian Drive, Burlington, New Jersey 08016, submitted the lowest responsive and responsible bid, according to the specifications and in the total amount of $9,198,820.00 for the base bid, and in the total amount of $1,011,050.00 for the supplemental bid, with a combined base bid and supplemental bid total amount of $10,209,870.00; and
WHEREAS, the City wishes to accept the lowest responsible bid submitted on September 23, 2020 by JAS Group Enterprise, Incorporated, and execute Contract 39-WS2025 Phase-10(B) Lead Service Line Replacement, with JAS Group Enterprise, Incorporated, 88 Equestrian Drive, Burlington, New Jersey 08016, for the combined base bid and supplemental bid total amount not to exceed $10,209,870.00; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract of a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates, and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark Municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open Contract, pursuant to N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted on September 23, 2020 by JAS Group Enterprise, Incorporated, 88 Equestrian Drive, Burlington, New Jersey 08016, and to enter into and execute Contract 39-WS2025 Phase-10(B), Lead Service Line Replacement, for the combined base bid and supplemental bid total amount not to exceed $10,209,870.00 for a period of 210 calendar days to final completion from the date of a written Notice to Proceed.
2. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of $10,209,870.00, are available in the Water and Sewer Capital Budget under Business Unit NW041, Department ID 18W, Project 18W00, Account 94710 B2018 and which shall be filed along with the original resolution in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. A fully executed copy of the contract shall be filed in the Office of the City Clerk, by the Department of Water and Sewer Utilities.
6. This contract was solicited and awarded pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and is in compliance with the City's Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted on September 23, 2020 by JAS Group Enterprise, Incorporated, 88 Equestrian Drive, Burlington, New Jersey 08016,and to enter into and execute Contract 39-WS2025 Phase-10(B), Lead Service Line Replacement, located at various locations in the City of Newark, for the combined base bid and supplemental bid total amount not to exceed $10,209,870.00 for a period of 210 calendar days to final completion from the date of a written Notice to Proceed.