Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase copy paper from the Educational Services Commission of New Jersey (ESCNJ) Contract #ESCNJ 21/22-22.
Entity Name: W. B. Mason Company, Inc.
Entity Address: 300 Prospect Plains Road, Cranbury, New Jersey 08512
Contract Amount: Not to exceed $190,000.00
Funding Source: 2023 Budget/Department of Administration, Division of Office Services/NW011-0308-83020-B2023/NW011-0308-83030-B2023/NW011-0308-83120-B2023/Department of Public Safety/NW011-190-1902-83010-B2023 and Municipal Courts/NW011-010-0107-83010-B2023
Contract Period: Upon approval by the Municipal Council through July 31, 2023, inclusive of extensions by ESCNJ
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
The Cooperative Purchasing Agreement will provide for copy paper from the Educational Services Commission of New Jersey (“ESCNJ”) for the Department of Administration, Division of Office Services, the Department of Public Safety and the Municipal Courts.
Additional City Departments are able to utilize this contract for the purchase of copy paper and applicable funding sources for other City Departments will be presented with the Certification of Funds signed by the Chief Financial Officer on an as-needed-basis.
body
WHEREAS, on May 6, 2020, the Municipal Council adopted Resolution 7R1-f authorizing the Membership in the Educational Services Commission of New Jersey - ESCNJ, 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Co-op #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (“ESCNJ”), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the ESCNJ system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the ESCNJ has offered the City of Newark (the “City”) the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City, through its Qualified Purchasing Agent, wishes to utilize the New Jersey State Approved Co-op #65MCESCCPS - ESCNJ to purchase copy paper from authorized vendor W. B. Mason Company, Inc., 300 Prospect Plains Road, Cranbury, New Jersey 08512, at an amount not to exceed One Hundred Ninety Thousand and Zero Cents ($190,000.00) upon approval of this Resolution by the Municipal Council through July 31, 2023 inclusive of extensions granted by ESCNJ; and
WHEREAS, the contract may be utilized by the City of Newark Departments, inclusive but not limited to Department of Public Safety, Administration, Municipal Courts, City Clerk, Department of Health and Community Wellness, Water and Sewer Utilities, Department of Public Works; Department of Engineering; Office of the Mayor; Department of Finance; Department of Recreation and Senior Services and Department of Economic Housing Development.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. All purchases, purchase orders and other related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the New Jersey State Approved Co-op #65MCESCCPS Contract documentation and agreements.
2. There shall be no amendments of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this ESCNJ Co-op Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the contract term. Thus for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order from the following Funding Sources: Department of Administration, Division of Office Services - 011-0308-83020-B2023, 011-0308-83030-B2023 and 011-0308-83120-B2023; Department of Public Safety - 011-190-1902-83010-B2023; and Municipal Courts - 011-010-0107-83010-B2023. This contract shall not exceed One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00).
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and constitutes a Fair and Open Procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by state law, the Acting City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to purchase copy paper through ESCNJ authorized vendor W. B. Mason Company, Inc., 300 Prospect Plains Road, Cranbury, New Jersey 08512 to be used by the City of Newark Departments for the period commencing upon Municipal Council approval through July 31, 2023, inclusive of extensions granted by ESCNJ, at an amount not to exceed One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00).