Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2809 Dump Truck, 68,000 lb. GVWR Cab/Chassis w/12 cu. yd. Conveyor Body and Accessories
Purpose: Purchase two (2) 2018 or newer Dump Trucks with Snow Plow and Material Spreaders
Entity Name(s)/Address(s): Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022
Contract Amount: Amount not to exceed $475,852.00
Funding Source: City Budget Department of Public Works: Housing Community Development Trust Fund NW027; 48040; B2018
Contract Period: Upon approval by Municipal Council with delivery not to exceed January 29, 2019
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Pursuant to N.J.S.A. 40A:11-2(21), this is a one-time purchase; the Purchase Order is the contract.
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WHEREAS, the City of Newark, through its Supervising Procurement Specialist, QPA, wishes to utilize State Term Contract T-2809, Dump Truck, 68,000 lb. GVWR Cab/Chassis w/12 cu. yd. Conveyor Body and Accessories, to purchase two (2) 2018 or newer dump trucks with snow plow and material spreaders from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-161 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this State Term Contract T-2809, Dump Truck, 68,000 lb. GVWR Cab/Chassis w/12 cu. yd. Conveyor Body and Accessories, under Contract #83470 awarded to Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey07022, for the purchase of two (2) 2018 or newer dump trucks with snow plow and material spreaders, upon approval of this resolution by the Municipal Council until the date of complete delivery not to exceed January 29, 2019; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this State contract award on the grounds that it provides Dump Truck, 68,000 lb. GVWR Cab/Chassis w/12 cu. yd. Conveyor Body and Accessories according to specifications required by the City of Newark, Department of Public Works; and
WHEREAS, usage of this contract will provide two (2) 2018 or newer dump trucks with snow plow and material spreaders, at a cost not to exceed $475,852.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State Term Contract T-2809, Dump Truck, 68,000 lb. GVWR Cab/Chassis w/12 cu. yd. Conveyor Body and Accessories, which includes the following Contract # 83470 with Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022, to purchase two (2) 2018 or newer dump trucks with snow plow and material spreaders for the City of Newark, for the period commencing upon approval of this resolution by the Municipal Council until the date of complete delivery not to exceed January 29, 2019.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract documents and agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of these vehicles are encumbered on Purchase Order #0000003376, Housing Community Development Trust 027-48040. This contract shall not exceed $475,852.00.
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
7. The Supervising Procurement Specialist, QPA, shall forthwith file a duly executed copy of the Notice of Award by the State and Purchase Order, attached hereto, in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to utilize State Term Contract T-2809, Dump Truck, 68,000 lb. GVWR Cab/Chassis w/12 cu. yd. Conveyor Body and Accessories; awarded to Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022; under Contract #83470, to purchase two (2) 2018 or newer dump trucks with snow plow and material spreaders for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, upon complete delivery not to exceed January 29, 2019, amount not exceed $475,852.00.