Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase one (1) ALTEC Model AT200A Telescope Aerial Device (Non-Insulated).
Entity Name: Altec Industries, Inc.
Entity Address: 210 Inverness Center Drive, Birmingham, Alabama 35242
Contract Amount: Not to exceed $128,598.00
Contract Period: Upon approval by the Municipal Council through June 30, 2025, inclusive of any extensions granted by ESCNJ
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
This Cooperative Purchasing Agreement will provide for the purchase of one (1) ALTEC Model AT200A Telescope Aerial Device (Non-Insulated) for the Engineering Department, Division of Traffic and Signals.
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WHEREAS, N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq., authorizes local government units to establish, administer, and participate in cooperative purchasing systems to facilitate the cost-effective provision of goods and services; and
WHEREAS, on May 6, 2020, the City of Newark’s (“City”) Governing Body adopted Resolution 7R1-F authorizing the City’s membership in the Education Services Commission of New Jersey (“ESCNJ”), 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Department of Affairs approved co-op, Co-op #65MCESCCPS; and
WHEREAS, ESCNJ is a locally recognized and accepted cooperative purchasing organization that maintains competitively bid contracts through which members may purchase goods and services; and
WHEREAS, the Division of Traffic and Signals wishes to utilize contract co-op #65MCESCCPS-#ESCNJ 23/24-04 to purchase one (1) ALTEC Model AT200A Telescope Aerial Device (Non-Insulated) from Altec Industries, Inc., 210 Inverness Center Drive, Birmingham, AL 35242 for an amount not to exceed One Hundred Twenty-Eight Thousand, Five Hundred Ninety-Eight Dollars and Zero Cents ($128,598.00); and
WHEREAS, the Interim Purchasing Agent recommends the utilization of contract #65MCESCCPS-#ESCNJ 23/24-04, which accords with the Division of Traffic and Signals specifications and represents a cost savings to the City as a purchase through a cooperative purchasing system.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark, and/or his designees, the Business Administrator, and/or the Interim Purchasing Agent, are authorized to use Education Services Commission of New Jersey (“ESCNJ”) Co-op contract #65MCESCCPS-#ESCNJ 23/24-04 to purchase one (1) ALTEC Model AT200A Telescope Aerial Device (Non-Insulated) from Altec, Inc., 210 Inverness Center Drive, Birmingham, AL 35242, to be utilized by the Division of Traffic and Signals.
2. All purchases, purchase orders, and other ancillary documentation shall accord with the relevant ESCNJ contract, including Standard Terms and Conditions, Methods of Operation, and third-party agreements, if applicable.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. Attached hereto is the City of Newark’s Chief Financial Officer’s Certification of Funds indicating that sufficient funds are available for the aforementioned purpose in the following accounts:
i. 2017 Budget/Department of Engineering/Division of Traffic and Signals/Fund NW045, Dept. ID 17G, Project 17A17, Activity A, Account #94710, Budget Ref. 2017 in the amount of One Hundred and Eight Thousand Dollars and Zero Cents ($108,000.00); and
ii. 2021 Budget/Department of Administration/Fund NW045, Dept. ID 21A, Project 21A01, Activity A, Account #94710, Budget Ref. 2021 in the amount of Twenty Thousand Five Hundred Ninety-Eight Dollars and Zero Cents ($20,598.00).
5. The total amount authorized by this Resolution shall not exceed One Hundred Twenty-Eight Thousand, Five Hundred Ninety-Eight Dollars and Zero Cents ($128,598.00).
6. This contract complies with the Local Pay-to-Play Law and N.J.S.A 19:44A-20.5, as a contract awarded pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq.
7. The Division of Central Purchasing shall file a duly executed copy of the contract and purchase order in the Office of the City Clerk.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designees, the Business Administrator, and/or the Interim Purchasing Agent, to utilize the Education Services Commission of New Jersey (“ESCNJ”) Co-op contract #65MCESCCPS-#ESCNJ 23/24-04 from Altec, Inc., 210 Inverness Center Drive, Birmingham, AL 35242, to purchase one (1) ALTEC Model AT200A Telescope Aerial Device (Non-Insulated), at a contract amount not to exceed One Hundred Twenty-Eight Thousand, Five Hundred Ninety-Eight Dollars and Zero Cents ($128,598.00).