Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Work Gloves
Description: Safety and Protective Supplies
Entity Name(s)/Address(s):
1.) Asia Trading Intl., LLC., d/b/a Unipro International, a/k/a Stealth, 390 Nye Avenue, Irvington, New Jersey 07111
2.) Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081
3.) Maxon Supplies LLC., d/b/a New Jersey Safety Equipment, 1829 Underwood Boulevard, Suite 8, Delran, New Jersey 08075
Contract Amount: Amount not to exceed $56,000.00
Funding Source: 2016 Budget /Departments of Health and Community Wellness, Engineering, Public Safety (Police/Fire/Office of Emergency Management), Neighborhood and Recreational Services, Water and Sewer Utilities
Account Line Code(s):
NW011-120-1203-8381-B2016-Health and Community Wellness,
NW011-110-1109-83810-B2016-Engineering/Motors
NW011-110-1110-83830-B2016-Engineering/Public Buildings
NW011-110-1107-83830-B2016-Engineering/Traffic & Signals
NW011-090-0901-83830-B2016-Public Safety/Fire
NW011-160-1605-83420-B2016-Neighborhood and Recreational Services/Parks & Grounds
NW011-160-1604-83830-B2016-Neighborhood and Recreational Services/Sanitation
NW011-080-0801-83810-B2016-Public Safety/Police
NW037-750-7502-83830-B2016-Water & Sewer Utilities
NW011-030-0309-83810-B2016-Public Safety/Office of Emergency Management
Contract Period: To be established for a period not exceeding two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertised Date: March 8, 2016
Bids Solicited: eight (8)
Bids Received: three (3)
body
WHEREAS, on March 8, 2016, the City of Newark, through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide, Work Gloves to the Departments of Health and Community Wellness, Engineering, Fire, Neighborhood and Recreational Services, Police, Water and Sewer Utilities and the Office of Emergency Management, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eight (8) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 24, 2016, three (3) bids were received in response to this advertisement; and
WHEREAS, the Supervising Procurement Specialist recommends awarding a multiple line item contract for the City of Newark’s purchase of Work Gloves to Asia Trading Intl, LLC, dba Unipro International, aka Stealth, Colonial Hardware Corp., and Maxon Supplies LLC, dba New Jersey Safety Equipment, the only responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to hold prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19\ 44A:-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meet the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a multiple line item contract for the City’s purchase of various sizes and types of Work Gloves with Asia Trading Intl, LLC, dba Unipro International, aka Stealth, 390 Nye Avenue, Irvington, New Jersey 07111, for line item number35 for year one (1) and year two (2); Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081, for line item numbers 2- 4, 8- 11, 16, 23 and 26 for year one (1) and year two (2);and Maxon Supplies, LLC, dba New Jersey Safety Equipment, 1829 Underwood Boulevard., Suite 8, Delran, New Jersey 08075, for line item numbers 1, 5- 7, 12- 15, 17- 22, 24, 25, 27- 34 and 36- -51 for year one (1) and year two ((2). Said vendors’ bids were received on the advertised due date and said vendors were determined to be the only responsive responsible bidders in accordance with the bid specifications. The term of the contract will be established for a two (2) year period, pursuant to N.J.S.A. 40A:11-3.
2. There shall be no amendments or changes to this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Pursuant to N.J.A.C. 5:30-5.5(d), funds for 2016 and subsequent years are contingent upon appropriations.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, as required by N.J.A.C. 5:30-5.5(b)(2),for any and all expenditures against this contract, each time an order is places, a certification of the availability of sufficient funds covering the order shall be executed from the following account code lines before contractual liability is incurred:
NW011-120-1203-83810-B2016 - Health and Community Wellness
NW011-110-1109-83810-B2016- Engineering/Motors
NW011-110-1110-83830-B2016- Engineering/Public Buildings
NW011-110-1107-83830-B2016- Engineering/Traffic & Signals
NW011-090-0901-83830-B2016- Public Safety/Fire
NW011-160-1605-83420-B2016- Neighborhood and Recreational Services/Parks and Grounds
NW011-160-1604-83830-B2016- Neighborhood and Recreational Services/Sanitation
NW011-080-0801-83810-B2016- Public Safety/Police
NW037-750-7502-83830-B2016- Water & Sewer Utilities
NW011-030-0309-83810-B2016- Public Safety/Office of Emergency
Management- covering the amount of the order. This contract shall not exceed the total of Fit Six Thousand Dollars and Zero Cents ($56,000.00) for two (2) year period, for all three vendors, collectively.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and with the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a multiple line item contract for the City to purchase various sizes and types of Work Gloves through the award of a multiple line item contract to: Asia Trading Intl, LLC, d/b/a Unipro International, aka Stealth, Colonial Hardware Corp. and Maxon Supplies LLC, d/b/a New Jersey Safety Equipment at a cost not to exceed Fifty Six Thousand Dollars and Zero Cents ($56,000.00) for a two (2) year term, for all three (3) vendors, collectively