Title
Dept/ Agency: Public Safety/Office of Emergency Management
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: General Service Administration (GSA) Contract
Purpose: To upgrade and maintain video-wall controller to ensure interconnectivity between the Cities’ Emergency Operations Center (EOC), the City’s Mobile EOC, and State and Federal agencies and one (1) year maintenance agreement on all hardware and software.
Entity Name: WEY Technology, Inc.
Entity Address: 15 West 38th Street, Suite 809, New York, New York 10018
Contract Amount: Not to exceed $377,033.04
Funding Source: New Jersey Office of Homeland Security and Preparedness (OHSP) Grant, as a pass-through of Federal Preparedness Assistance Funds awarded by the United States Department of Homeland Security
Contract Period: April 1, 2021 through March 31, 2022
Contract Basis: ( ) Bid ( ) State Vendor () Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X ) n/a
Additional Information:
Funds accepted by Resolution 7R9-a(S/AS) adopted on November 27, 2018.
Government Services Administration Contract GS-35F-130DA.
No municipal funds are required.
...body
WHEREAS, by Resolution 7R9-a(S/AS), adopted on November 27, 2018, the Municipal Council accepted a grant in the amount of $1,747,500.00 from the New Jersey Office of Homeland Security and Preparedness, as pass-through of federal preparedness assistance funds awarded by the United States Department of Homeland Security (the “Grantor”), for training, maintenance, Unified Approach to Active Shooter, Cybersecurity Awareness training, NPD CAD enhancement, meter maintenance, EOC information sharing maintenance, ALPR Expansion, ALPR computer/storage, meter maintenance, NFD Strike Team radios, emergency notification system, EOC Interoperability maintenance, thermal imaging cameras, Oxygen Cascade trailer, water pumps, generator-light towers, Mutualink, Domestic Preparedness Planner (DPP) position, Communications Planner position, and Metropolitan Medical Response System (MMRS) positions and equipment; and
WHEREAS, the City’s Department of Public Safety, Office of Emergency Management Division (OEM) has been permitted by the Grantor to utilize a portion of the above-described grant funds to upgrade and maintain its video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and State and Federal agencies; and
WHEREAS, the State 2004 Appropriations Act, P.L. 2004, c. 71, and as described by the Division of Local Government Services in Local Finance Notices 2004-21 and further reiterated as option No. 4 in Local Finance Notice 2009-20, allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contracts Law, and through this resolution and properly executed contracts, the City of Newark plans to use such contracts to undertake the service, upgrading and maintaining video-wall controller to ensure interconnectivity between the Cities’ Emergency Operations Center (EOC), the City’s Mobile EOC, and State and Federal agencies and one (1) year maintenance agreement on all hardware and software; and
WHEREAS, the desired items are not available through a State contract or other in-State procurement process; and
WHEREAS, N.J.S.A. 52:34-10.6 authorizes the City to purchase equipment paid for or reimbursed by federal funds awarded by the United States Department of Homeland Security without public bidding if the contractor either: (1) is a holder of a current State contract for the equipment; or (2) is participating in a federal procurement program established by a federal department or agency; or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, WEY Technology, Inc., 15 West 38th Street, Suite 809, New York, New York 10018, was awarded Government Services Administration Contract Number GS-35F-130DA for “General Purpose Commercial Information Technology Equipment, Software and Services” (a copy of said GSA contract is attached); and
WHEREAS, WEY Technology, Inc. has presented a proposal to the City of Newark, Office of Emergency Management and Homeland Security, whereby WEY Technology Inc. will upgrade and maintain video-wall controller to ensure interconnectivity between the Cities’ Emergency Operations Center (EOC), the City’s Mobile EOC, and State and Federal agencies for an amount not to exceed Three Hundred Thirteen Thousand One Hundred Twenty-One Dollars and Zero Cents ($313,121.00) and one (1) year maintenance agreement on all hardware and software not to exceed Sixty-Three Thousand Nine Hundred Twelve Dollars and Four Cents ($63,912.04.) for a total contract amount not to exceed Three Hundred Seventy-Seven Thousand Thirty-Three Dollars and Four Cents ($377,033.04.); and
WHEREAS, WEY Technology, Inc. has represented that it is qualified by its experience and reputation for reliability and longevity to provide the upgrade and maintenance of the City EOC’s video-wall controller in a manner that is consistent with the terms and conditions set forth in the GSA contract; and
WHEREAS, the City of Newark, Office of Emergency Management and Homeland Security, desires to utilize GSA Contract #GS-35F-130DA with WEY Technology Inc., 15 West 38th Street, Suite 809, New York, New York 10018, to upgrade and maintain the City EOC’s video-wall controller and one (1) year maintenance for a total amount not to exceed Three Hundred Seventy-Seven Thousand Thirty-Three Dollars and Four Cents ($377,033.04.)
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and or his designee, the Acting Director of Public Safety, and/ or the Coordinator of the Office of Emergency Management and Homeland Security, are authorized to utilize GSA Contract #GS-35F-130DA with WEY Technology, Inc., 15 West 38th Street, Suite 809, New York, New York 10018 to upgrade and maintain the video-wall controller to ensure interconnectivity between the Cities’ Emergency Operations Center (EOC), the City’s Mobile EOC, and State and Federal agencies and one (1) year maintenance agreement on all hardware and software.
2. The term of this upgrade installation and one (1) year maintenance shall be April 1, 2021 through March 31, 2022 for an amount not to exceed Three Hundred Thirteen Thousand One Hundred Twenty-One Dollars and Zero Cents ($313,121.00) for the upgrade and installation of hardware and software and cost of one (1) year maintenance agreement on all hardware and software not to exceed Sixty-Three Thousand Nine Hundred Twelve Dollars and Four Cents ($63,912.04.) for a total contract amount not to exceed Three Hundred Seventy-Seven Thousand Thirty-Three Dollars and Four Cents ($377,033.04.)
3. The Agreement is ratified from April 1, 2021, to the date of adoption of this authorizing resolution.
4. No municipal funds shall be required, as the project is fully funded through New Jersey Office of Homeland Security and Preparedness grant funds, as a pass-through of federal preparedness assistance funds awarded by the United States Department of Homeland Security.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. There shall be no amendment of this contract without the approval of the Municipal Council by resolution.
7. Attached are Certification of Funds issued by the Director of the Department of Finance, which states that there are available sufficient legally appropriated funds in the amount of Two Hundred Sixty-Six Thousand Dollars and Three Cents ($266,000.03) from Business Unit NW051, Department G18, Division/Project P18U0, Activity A, Account 71280, and Budget Reference B2018 and in the amount of One Hundred Eleven Thousand Twenty-Nine Dollars and Four Cents ($111,029.04) from Business Unit NW051, Department G19, Division/Project P1940, Activity A, Account 71280, and Budget Reference B2019 for the purposes set forth herein .
8. The Coordinator of the Office of Emergency Management and Homeland Security shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Acting Director of the Department of Public Safety and/or the Coordinator of the Office of Emergency Management and Homeland Security, to utilize the GSA Contract #GS-35F-130DA with WEY Technology, Inc., 15 West 38th Street, Suite 809, New York, New York 10018, to commence the upgrade and maintenance of the City Emergency Operations Center’s video-wall controller, hardware and software, for a contract amount not to exceed $377,033.04 for the period of April 1, 2021 through March 31, 2022.