Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-1372 and all applicable vendors and dealers
Purpose: HVAC, Refrigeration and Boiler Services
Entity Name(s)/Address(s):
#88691 BSI Inc., T/A Bradley-Sciocchetti, 4420 N. Route 130, Pennsauken, New Jersey 08109
#88697 Core Mechanical, Inc., 7150 N. Park Drive, Suite 400, Pennsauken, New Jersey 08109
#88696 George S. Hall Inc., 4 Gatehall Drive, 2nd Floor, Parsippany, New Jersey 07054
#88689 Limbach Company, LLC., d/b/a Williard Limbach, 5 C Chris Court, South Brunswick, New Jersey 08810
Contract Amount: Amount not to exceed $150,000.00 for all vendors combined
Funding Source: 2017 Budget/Department of Water and Sewer Utilities, Division of Central Purchasing/NW037-750-7502-7165-B2017
Contract Period: Upon approval by Municipal Council through February 28, 2018 inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
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WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to utilize Term Contract, T-1372 to provide HVAC, Refrigeration and Boiler Services from authorized vendors or distributors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State Term Contract, #T-1372 to provide HVAC, Refrigeration and Boiler Services with the below-listed vendors to commence upon adoption of this resolution through February 28, 2018:
• #88691 BSI Inc., T/A Bradley-Sciocchetti, 4420 N. Route 130, Pennsauken, New Jersey 08109-2114;
• #88697 Core Mechanical Inc., 7150 N. Park Drive, Suite400, Pennsauken, New Jersey 08109;
• #88696 George S. Hall Inc., 4 Gatehall Drive, 2nd Floor, Parsippany, New Jersey 07054; and
• #88689 Limbach Company LLC, d/b/a Williard Limbach, 5 C Chris Court, South Brunswick, New Jersey 08810.
WHEREAS, the Supervising Procurement Specialist, QPA recommends the utilization of these State contract awards on the grounds that they provide HVAC, Refrigeration and Boiler Services according to specifications required by the City of Newark, Department of Water and Sewer Utilities; and
WHEREAS, usage of the State contracts provides the HVAC, Refrigeration and Boiler Services required to operate and maintain the City’s HVAC, Refrigeration and Boilers, at a cost not to exceed $150,000.00; and
WHEREAS, the City of Newark’s Chief Financial Officer will certify the availability of funds before the City places any orders under the Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Mayor and/or the Supervising Procurement Specialist, QPA, is authorized to utilize the State Term Contract T-1372 #88691 BSI Inc., T/A Bradley-Sciocchetti, 4420 N. Route 130, Pennsauken, New Jersey 08109-2114; #88697 Core Mechanical Inc., 7150 N. Park Dr., Ste.400, Pennsauken, New Jersey 08109; #88696 George S. Hall Inc., 4 Gatehall Dr. 2nd Fl., Parsippany, New Jersey 07054; and #88689 Limbach Company LLC, dba Williard Limbach, 5 C Chris Court, South Brunswick, New Jersey 08810, to provide HVAC, Refrigeration and Boiler Services to the City of Newark, for the period commencing from the adoption of this resolution through February 28, 2018.
2. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et. seq., only those items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
3. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
4. There shall be no amendment of the agreement(s) without the approval of the Municipal Council.
5. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
6. This is an open-ended contract to be used as needed during the term of the contract. Thus for any and all expenditures against this contract, a certification of available funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $150,000.00 for the period commencing from the adoption of this resolution through February 28, 2018.
7. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
8. The Purchasing Division shall file a duly executed copy of the State contract(s) in the Office of the City Clerk, if applicable.
9. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or the Supervising Procurement Specialist, QPA, to use the State Term contract T-1372 which includes awards to the following vendors: #88691 BSI Inc., T/A Bradley-Sciocchetti, ; #88697 Core Mechanical Inc., ; #88696 George S. Hall Inc., ; and #88689 Limbach Company LLC, d/b/a Williard Limbach, to provide HVAC, Refrigeration and Boiler Services to the City of Newark, for the period commencing from the adoption of this resolution through February 28, 2018, at a cost not to exceed $150,000.00 for all vendors combined.