Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Term Contract G-8040, Vendor Contract # 83786
Purpose: Armored Vehicle, Police
Entity Name(s)/Address(s): Lenco Industries, Inc., 10 Betnr Industries Drive, Pittsfield, Massachusetts 01201-7831
Contract Amount: $254,140.00
Funding Source: City of Newark/Police Department Budget, Certifications of Funds, Balance Sheet Business Unit NW026, Department ID - BS, Account 46570, Budget Reference B2013
Contract Period: Upon approval by Municipal Council through April 14, 2016
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize State Term Contract # G-8040, Armored Vehicles, Police, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, [1] All Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly, [2]Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record and [3] Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the State has awarded this contract to Lenco Armored Vehicles (dba Lenco Industries, Inc.) per NJ GSA Circular 12-07-DPP and GSA Contract #GS-07F-0390M, and the contract contains a total of two (2) price lines for a vehicle configuration based upon the Lenco Bearcat G3 and/or as permitted under State Contract #83786 in compliance with, and offered by the contractor under GSA Contract #GS-07F-0390M; and
WHEREAS, the City wishes to utilize this contract with the following vendor commencing adoption of this resolution to April 14, 2016, inclusive of any subsequent extensions to the term of the contract:
Vendor contract # 83786, Lenco Industries Inc., 10 Betnr Industrial Drive, Pittsfield, Massachusetts 01201-7831; and
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides a police armored vehicle according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of the police armored vehicle is expected not to exceed $254,140.00; and
WHEREAS, the police armored vehicle's primary use is to transport tactical officers to and from hostile situations and to assist with the recovery and protection of civilians during terrorist events and to provide protection from explosives and improvised explosive device (IED) threats; and
WHEREAS, the Chief Financial Officer has certified the availability of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize State Term Contract G-8040, Vendor contract # 83786, Lenco Armored Vehicles, dba Lenco Industries, Inc., to provide a police armored vehicle for the period commencing from the adoption of this resolution to April 14, 2016, inclusive of any subsequent extensions to the term of this state contract.
2. All purchases, purchase orders and documents shall be in accordance with the relevant State term and vendor contracts, Award Summary, and associated documents.
3. The Purchasing Director shall review all documents and price quotes submitted by the vendor to ensure that the prices and terms in the quotes are consistent with the terms of the relevant State term and vendor contracts, Award Summary, and associated documents.
4. There shall be no amendment of this resolution without the approval of the Municipal Council.
5. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16.
6. Funds have been certified on Req# 714, FUND NW026, and balance sheet account 46570, Budget B2013 for $254,140.00. This contract shall not exceed $254,140.00 inclusive of subsequent extensions to the term of contract by the State.
7. This contract complies with Local Pay-to-Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
8. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
9. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract award to Lenco Industries Inc., to provide for the purchase of a police armored vehicle for the period commencing from the adoption of this resolution through April 14, 2016, inclusive of any subsequent extensions to the term, at a cost not to exceed $254,140.00.