Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Street Resurfacing - Various Streets-2016 (10 Locations) MA-16 Newark Project
Entity Name: J.A. Alexander, Inc.
Entity Address: 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003
Contract Amount: Amount not to exceed $2,293,437.72
Funding Source: NJDOT/Street Construction Account
Contract Period: 365 consecutive calendar days from issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Nine (9)
Bids Received: Seven (7)
Bids Rejected: One (1)
Bids Re-Solicited:
Bids Received:
NO./WARD/STREET NAME/TO/FROM
1/C/Washington Street/Clinton Avenue/W. Kinney Street
2/C/First Street/Orange Street/Park Avenue
3/E/St. Charles Street/Ferry Street/Avenue “L”
4/E/Oliver Street/McCarter Highway/Pulaski Street
5/N/Lake Street/Grafton Avenue/Elwood Avenue
6/N/Woodside Avenue/Grafton Avenue/Verona Avenue
7/S/Clinton Place/Clinton Avenue/Hawthorne Avenue
8/S/Seymour Avenue/Avon Avenue/Clinton Avenue
9/W/No. 7th Street/Park Avenue/3rd Avenue
10/W/Fleetwood Avenue/Sandford Avenue/Ellery Avenue
body
WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals, advertised for receipt of bids on September 21, 2017, for Contract No. 2017, Various Streets-2016 (10 Locations) MA-16 Newark Project; and
WHEREAS, on October 12, 2017, the Department of Engineering received Seven (7) bids for Contract No. 2017-01, Various Streets-2016 (10 Locations) MA-16 Newark Project, in accordance with Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, based on a review of the bid received from Granada Construction Corp., 147 Thomas Street, Newark, New Jersey 07114, the Department of Engineering identified a miscalculation in line item 20, which resulted in Granada Construction Corp. no longer being considered as the lowest bidder; and
WHEREAS, based on a review of the remaining bids, the Director of the Department of Engineering, desires to accept the bid proposal submitted by the lowest responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract No. 2017-01, Various Streets-2016 (10 Locations) MA-16 Newark Project with them, for an amount not to exceed $2,293,437.72.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract No. 2017-01, Various Streets-2016 (10 Locations) MA-16 Newark Project, for an amount not to exceed $2,293,437.72 for a term of 365 consecutive calendar days from the issuance of the Notice to Proceed.
2. Attached hereto are Certifications of Funds issued by the Director of Finance, which states: (1) that there are available sufficient, legally appropriated funds in the amount of $2,293,437.72, for the purpose set forth hereinabove; and (2) the line appropriation of the official budget which shall be charged is as follows:
|
Fund |
Dept. |
Div./Proj. |
Account# |
Budget Year |
Amount |
|
NW051 |
G16 |
E1630 |
71930 |
B2016 |
$1,321,310.00 |
|
NW011 |
110 |
1107 |
71930 |
B2017 |
$103,727.72 |
|
NW011 |
110 |
1107 |
71980 |
B2017 |
$368,400.00 |
|
NW027 |
A17 |
EC700 |
72090 |
B2017 |
$500,000.00 |
3. No amendment or modifications to this contract are allowed without Municipal Council approval.
4. The Director of the Department of Engineering shall file a fully executed copy of the contract and the Certifications of Funds in the Office of the City Clerk.
5. The list of streets covered by this contract are as follows:
|
NO. |
WARD |
STREET NAME |
TO |
FROM |
|
1 |
C |
Washington St |
Clinton Ave |
W. Kinney St |
|
2 |
C |
First St |
Orange St |
Park Ave |
|
3 |
E |
St. Charles St. |
Ferry Street |
Avenue “L” |
|
4 |
E |
Oliver St |
McCarter Hwy |
Pulaski St |
|
5 |
N |
Lake St |
Grafton Ave |
Elwood Ave |
|
6 |
N |
Woodside Ave |
Grafton Ave |
Verona Ave |
|
7 |
S |
Clinton Pl |
Clinton Ave |
Hawthorne Ave |
|
8 |
S |
Seymour Ave |
Avon Ave |
Clinton Ave |
|
9 |
W |
No. 7th St |
Park Ave |
3rd Ave |
|
10 |
W |
Fleetwood Ave |
Sandford Ave |
Ellery Ave |
6. This contract is to be completed within a period of 365 consecutive calendar days from the issuance of a formal Notice to Proceed by the Director of the Department of Engineering. In accordance with N.J.S.A. 40A:11-12(9), the contract may be extended, subject to prior Municipal Council approval, for the period of time necessary for the completion of actual construction.
7. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et. seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This resolution hereby authorizes the Mayor and/or his designee, the Director of the Department of Engineering, to accept the bid proposal submitted by the lowest responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract No. 2017-01, Various Streets-2016 (10 Locations) MA-16 Newark Project, for an amount not to exceed $2,293,437.72, for a term of 365 consecutive calendar days from the issuance of the Notice to Proceed.