Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s): # T1786 Equipment Acquisition & Installation for Marked/Unmarked Police Vehicles and Prisoner Transport #23-FLEET-68813
Purpose: To provide equipment acquisition & installation for marked/unmarked police vehicles and prisoner transport
Entity Name/Address: East Coast Emergency Lighting, 200 Meco Drive Millstone Township, New Jersey 08535
Contract Amount: Not to exceed $600,000.00
Funding Source: 2026 Budget/Department of Public Safety Funding 011-190-1902, (Various accounts and budget years) All allowable and approved Public Safety Grants and Capital.
Contract Period: Upon approval by the Municipal Council through March 1, 2027, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This State Contract will provide equipment acquisition & installation for marked/unmarked police vehicles and prisoner transport for City of Newark Department of Public Safety.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services without advertising for bids when said goods and services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the City of Newark’s (the “City”) Department of Public Safety (“Department”) requests the utilization of State Contract #T1786 Equipment Acquisition & Installation for Marked/Unmarked Police Vehicles and Prisoner Transport, #23-FLEET-68813, to enter into a contract with East Coast Emergency Lighting, 200 Meco Drive Millstone Township, New Jersey 08535, an authorized vendor thereunder, to provide equipment acquisition & installation for marked/unmarked police vehicles and prisoner transport for the Department, for an amount not to exceed Six-Hundred Thousand Dollars and Zero Cents ($600,000.00) for the period commencing upon Municipal Approval and terminating on March 1, 2026, inclusive of any extensions by the State; and
WHEREAS, the purchase of goods/services by local contracting units under a State Contract constitutes a fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from various grants account codes of the Department, as stipulated above; and
WHEREAS, funding for said purchase(s) will be provided from the Department of Public Safety Funding 011-190-1902, (Various accounts and budget years) All allowable and approved Public Safety Grants and Capital at an amount not to exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00); and
WHEREAS, the availability of funds shall be certified by the Chief Financial Officer whenever purchase orders are issued pursuant to aforementioned State Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor of the City of Newark, and/or his designees, the Business Administrator or the Purchasing Agent, is hereby authorized to utilize State Contract #T1786 Equipment Acquisition & Installation for Marked/Unmarked Police Vehicles and Prisoner Transport, #23-FLEET-68813, to enter into a contract with East Coast Emergency Lighting 200 Meco Drive Millstone Township, New Jersey 08535, for an amount not to exceed Six-Hundred Thousand Dollars and Zero Cents ($600,000.00), to provide equipment acquisition & installation for marked/unmarked police vehicles and prisoner transport for the Department of Public Safety for the period commencing upon Municipal Approval and terminating on March 1, 2026, inclusive of any extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the State Contract documentation and agreements.
3. The contract authorized by this Resolution shall be for the period commencing upon approval of this Resolution by the Municipal Council through March 1, 2027, inclusive of any extensions by the State.
4. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable.
5. The Contract amount shall not exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: Funding 011-190-1902, (Various accounts and budget years) All allowable and approved Public Safety Grants and Capital.
6. There shall be no amendments of this Resolution without the approval of the Municipal Council.
7. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
8. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
9. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
10. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contact to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor, and/or his designees, the Business Administrator or the Purchasing Agent, to utilize State # T1786 Equipment Acquisition & Installation for Marked/Unmarked Police Vehicles and Prisoner Transport #23-FLEET-68813 to enter into a contract with East Coast Emergency Lighting 200 Meco Drive Millstone Township, New Jersey 08535, to provide equipment acquisition & installation for marked/unmarked police vehicles and prisoner transport for the Department of Public Safety. The contract is for an amount not to exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00) and is for the period commencing upon approval of this Resolution by the Municipal Council and ending on March 1, 2027, inclusive of any extensions by the State.