Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Street Paving - Various Streets - 2019 Newark (35 Locations) MA-19 2019-04
Entity Name: JA Alexander, Inc.
Entity Address: 130-158 JFK Drive, Bloomfield, New Jersey 07003
Contract Amount: Not to exceed $4,266,708.33
Funding Source: 2020 Budget/$2,864,141.00 - Business Unit: NW051, Department ID: G20, Division: E20A0, Account #: 71930, Budget Year: B2020
Contract Period: 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: March 11, 2021
Bids Received: Six (6)
Bids Rejected: Five (5)
Bids Re-Solicited:
Bids Received:
Funds from Budget Year 2020: New Jersey Transportation Grant in the amount of $2,864,14 and CDBG Funds in the amount of $1,402,567.33.
A Partial Certification of Funds attached in the amount of $2,864,141.00
body
WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals (the "City"), advertised for receipt of bids on February 11, 2021, for street paving for Contract #2019-04, Various Streets-2019 Newark (35 Locations) MA-19; and
WHEREAS, on February 24, 2021 the City provided vendors who picked up a bid with Addendum #1; and
WHEREAS, on March 11, 2021, the City received six (6) bids for Contract #2019-04, Various Streets 2019 Newark (35 Locations) MA-19 in the City of Newark; and
WHEREAS, based on a review of the bids, the Director of the Department of Engineering desires to accept the bid proposal submitted by the lowest responsive and responsible bidder, JA Alexander, Inc., 130-158 JFK Drive, Bloomfield, New Jersey 07003 and execute Contract #2019-04, Various Streets-2019 Newark (35 Locations) MA-19, for the total bid amount not to exceed Four Million Two Hundred Sixty-Six Thousand Seven Hundred Eight Dollars and Thirty-Three Cents ($4,266,708.33).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsive and responsible bidder, JA Alexander, Inc., 130-158 JFK Drive, Bloomfield, New Jersey 07003, and execute Contract #2019-04, Various Streets-2019 Newark (35 Locations) MA-19 for street paving in the City of Newark, for the total bid amount not to exceed Four Million Two Hundred Sixty-Six Thousand Seven Hundred Eight Dollars and Thirty-Three Cents ($4,266,708.33).
2. Pursuant to N.J.A.C. 5:30-5.5(a), a Temporary Budget, attached hereto is a partial Certification of Funds issued by the Chief Financial Officer, which states funds in the amount of $2,864,141.00 are available from: Business Unit NW051, Dept. G20, Div./Proj. EC20A0, Activity A, Account# 71930, Budget Ref. B2020; $150,000.00 from Business Unit NW027, Dept. A18, Div./Proj. EC814, Activity A, Account# 71910, Budget Ref. B2018; $598,398.00 from Business Unit NW027, Dept. A19, Div./Proj. EC9B0, Activity A, Account# 72050, Budget Ref. B2019; $39,548.00 from Business Unit NW027, Dept. A18, Div./Proj. EC813, Activity A, Account# 72040, Budget Ref. B2018; $57,873.91 from Business Unit NW027, Dept. A18, Div./Proj. EC831, Activity A, Account# 72090, Budget Ref. B2018; $8,817.70 from Business Unit NW027, Dept. A18, Div./Proj. EC814, Activity A, Account# 71910, Budget Ref. B2018; $547,929.72 from Business Unit NW027, Dept. A19, Div./Proj. EC900, Activity A, Account# 72090, Budget Ref. B2019 for the purpose set forth hereinabove.
3. No changes to this contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Director of the Department of Engineering.
5. This contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. The list of streets covered by this contract are as follows:
WARD
STREET NAME
FROM
TO
C
ACADEMY ST
Broad St
University Ave
C
BOYD ST
17th Ave
W. Kinney St
C
HALSEY ST (S-1)
Washington Pl
New St
C
HALSEY ST (S-2)
Raymond Blvd
Hill St
C
PASSAIC ST
Clay St
4th Ave
E
JOHNSON ST
Pacific St
N.J. R.R Ave
E
MILLER ST (S-1)
McCarter Hwy
Dead End
E
MULBERRY ST (S-1)
South St
Emmet St
E
PENNINGTON ST (S-1)
McCarter Hwy
Pacific St
E
ST FRANCIS ST
Ferry St
Kossuth St
E
VANDERPOOL ST (S-1)
NJ RR Ave
Avenue B
E
WRIGHT ST (S-1)
Avenue C
N.J. R.R Ave
N
GRAFTON AVE (S-2)
Lake St
Summer Av
N
NO. 8TH ST (S-1)
Bloomfield Ave
Berkeley Ave
N
NO. 5TH ST (S-3)
3rd Ave
Davenport Ave
N
PASSAIC ST
Oriental St
4th Ave
N
SPRINGDALE AVE
Roseville Ave
E. Orange City Line
S
BALDWIN AVE
Clinton Ave
Avon Ave
S
DEWEY ST (S-1)
Hawthorne Ave
Route 78
S
DEWEY ST (S-2)
Hobson St
Lyons Ave
S
EARL ST
Elizabeth Ave
Frelinghuysen Ave
S
E. BIGELOW ST
Elizabeth Ave
Sherman Ave
S
HUNTERDON ST
Clinton Ave
W Runyon St
S
JOHNSON AVE
Clinton Ave
Dead End
S
POINEER ST
Elizabeth Ave
Frelinghuyson Ave
S
STANTON ST
Sherman Ave
Dead End
W
EASTERN PKWY (S-1)
Cameron Rd
Mt. Vernon Pl
W
MONTROSE ST
Varsity Rd
So Orange City Line
W
NO. 5TH ST (S-2)
Park Ave
3rd Ave
W
RICHELIEU TERR
Ivy St
Cameron Rd/Helen Pl
W
SO. 7TH ST (S-1)
So. Orange Av
11th Ave
W
SO. 13TH ST (S-1)
Springfield Ave
14th Ave
W
SO. 12TH ST
Central Ave
14th Ave
8. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution hereby authorizes the Mayor and/or his designee, the Director of the Department of Engineering, to accept the bid proposal submitted by the lowest responsive and responsible bidder, JA Alexander, Inc., 130-158 JFK Drive, Bloomfield, New Jersey 07003, and execute Contract #2019-04, Various Streets-2019 Newark (35 Locations) MA-19 for street paving in the City of Newark, for the total bid amount not to exceed $4,266,708.33. This contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Director of the Department of Engineering.