Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract T2761- # 85997, 86000, 85995, 86002, 86010, 86007, 85992, 85999, 86004, 85996, 85998
Purpose: Non-OEM Automotive Parts & Accessories for Light Duty Vehicles
Entity Name(s)/Address(s): See below
Contract Amount: $600,000.00
Funding Source: City of Newark Budget/ Departments of Engineering, Division of Motors, Neighborhood and Recreational Services, Division of Sanitation and Water and Sewer Utilities
Contract Period: upon authorization by Municipal Council - February 25, 2017 inclusive of extensions
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
# 85997, Associated Auto Parts, PO Box 1157, 300 East Elizabeth Avenue, Linden, New Jersey 07023
# 86000, Automotive Brake Co., 314-320 Railroad Avenue, Hackensack, New Jersey 07601
# 85995, Fred Beans Parts Inc., 131 Doyle Street, Doylestown, Pennsylvania 18901
# 86002, PML Inc. d/b/a Politi Auto Parts, 30 Ridgedale Avenue, East Hanover, New Jersey 07936
# 86010, Quality Automotive Co. 25 Summit Avenue, Summit, New Jersey 07901
# 86007, Route 23 Auto Mall, 1301 Rt. 23 South, Butler, New Jersey 07405
# 85992, Samuels Inc. t/a Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088
# 85999, Superior Distributors Co. Inc., 4 Midland Ave., Elmwood Park, New Jersey 07407
# 86004, Tonsa Automotive Corp., 6 Willow Street, Moonachie, New Jersey 07074
# 85996, Uni Select USA Inc., d/b/a Fleetparts, 901 North Lenola Rd., Morestown, New Jersey 08057
# 85998, United Motor Parts Inc., 1130 Teaneck Rd., Teaneck, New Jersey 07666
Authorized Dealers/Distributors: M&G Auto Parts Inc., 6021 Kennedy Blvd. North Bergen, New Jersey 07047 & Wayne Auto Supply, 9 Chapel Hill Rd., Lincoln Park, New Jersey 07035.
Additional Information:
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Non-OEM Automotive Parts & Accessories for Light Duty Vehicles contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the method of operations requires usage of this contract be based upon identified regions; and
WHEREAS, the City of Newark has locations in regions #1 and 2 for the Water & Sewer Utilities and region #3 for the Essex County locations; and
WHEREAS, the contract award is, primary, secondary and tertiary line item awards on 49 brands of automotive parts; and
WHEREAS, the City wishes to utilize this contract with the following primary, secondary and tertiary vendors, for regions # 1,2 and 3 commencing adoption of this resolution to February 25, 2017, inclusive of any subsequent extensions to the term of the contract.
# 85997, Associated Auto Parts, PO Box 1157, 300 East Elizabeth Avenue, Linden, New Jersey 07023
# 86000, Automotive Brake Co., 314-320 Railroad Avenue, Hackensack, New Jersey 07601
# 85995, Fred Beans Parts Inc., 131 Doyle Street, Doylestown, Pennsylvania 18901
# 86002, PML Inc. d/b/a Politi Auto Parts, 30 Ridgedale Avenue, East Hanover, New Jersey 07936
# 86010, Quality Automotive Co. 25 Summit Avenue, Summit, New Jersey 07901
# 86007, Route 23 Auto Mall, 1301 Rt. 23 South, Butler, New Jersey 07405
# 85992, Samuels Inc. t/a Buy Wise Auto Parts, 2087-2091 Springfield Ave., Vauxhall, New Jersey 07088
# 85999, Superior Distributors Co. Inc., 4 Midland Ave., Elmwood Park, New Jersey 07407
# 86004, Tonsa Automotive Corp., 6 Willow Street, Moonachie, New Jersey 07074
# 85996, Uni Select USA Inc., d/b/a Fleetparts, 901 North Lenola Rd., Morestown, New Jersey 08057
# 85998, United Motor Parts Inc., 1130 Teaneck Rd., Teaneck, New Jersey 07666
Authorized Dealers/Distributors: M&G Auto Parts Inc., 6021 Kennedy Blvd. North Bergen, New Jersey 07047 & Wayne Auto Supply, 9 Chapel Hill Rd., Lincoln Park, New Jersey 07035
WHEREAS, the selected vendors have been awarded various brands in all of the three available categories, in all of the regions, as outlined in the Methods of Operations; the City of Newark will only purchase parts as needed from the identified regional awardees, for the brands required to repair the varied City owned and operated vehicles; and
WHEREAS, the Purchasing Director recommends the utilization of these state contract awards on the grounds that they provide, Non-OEM Automotive Parts & Accessories for Light Duty Vehicles, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Non-OEM Automotive Parts & Accessories for Light Duty Vehicles, is expected not to exceed $600,000.00; and
WHEREAS, usage of this contract provides Non-OEM Automotive Parts & Accessories for Light Duty Vehicles, when needed, as needed by the Department(s) of Engineering (Motors), Neighborhood & Recreational Services (Sanitation) and the Water and Sewer Utilities; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # 85997 Associated Auto Parts, # 86000 Automotive Brake Co., # 85995 Fred Beans Parts Inc., # 86002 PML Inc, d/b/a Politi Auto Parts, # 86010 Quality Automotive Co., # 86007 Route 23 Auto Mall, also, # 85992 Samuels Inc., t/a Buy Wise Auto Parts, # 85999 Superior Distributors Co. Inc., # 86004 Tonsa Automotive Corp., #85996 Uni Select USA Inc., # 85998 United Motor Parts Inc., and Authorized Dealers/Distributors: M&G Auto Parts Inc., 6021 Kennedy Blvd. North Bergen, New Jersey 07047 & Wayne Auto Supply, 9 Chapel Hill Rd., Lincoln Park, New Jersey 07035 to provide NON-OEM AUTOMOTIVE PARTS & ACCESSORIES FOR LIGHT DUTY VEHICLES, for the period commencing from the adoption of this resolution to February 25, 2017, inclusive of any subsequent extensions to the term of this State contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funds for expenditures against this contract, are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). Certification of the Availability of Funds shall be executed by purchase order, each time an order is placed and charged against this contract. This contract shall not exceed $600,000.00 inclusive of subsequent extensions to the term of contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract award to Associated Auto Parts, Automotive Brake Co., Fred Beans Parts Inc., PML Inc, d/b/a Politi Auto Parts, Quality Automotive Co., Route 23 Auto Mall, Samuels Inc., t/a Buy Wise Auto Parts, Superior Distributors Co.Inc., Tonsa Automotive Corp., Uni Select USA Inc., and United Motor Parts Inc. and Authorized Dealers/Distributors: M&G Auto Parts Inc., and Wayne Auto Supply to provide for the purchase of Non-OEM Automotive Parts & Accessories for Light Duty Vehicles, for the period commencing from the adoption of this resolution to February 25, 2017, inclusive of any subsequent extensions to the term, at a cost not to exceed $600,000.00.