Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Curb & Valve Boxes and Accessories
Description: Purchase gate valves for replacement parts and supplies for M and R storm water-sewer collection
Entity Name(s)/Address(s):
1.) Capital Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne, New Jersey 07470
2.) HD Supply Waterworks, Ltd., 61 Gross Avenue, Edison, New Jersey 08837
Contract Amount: Amount not to exceed $300,000.00
Funding Source: 2016 Budget/Department of Water and Sewer Utilities/Funding Codes NW037, 750, 7502, 83730, B2016
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertised date: May 24, 2016
Bids solicited: Five (5)
Bids received: Three (3)
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WHEREAS, on May 24, 2016, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide to the City of Newark, Curb & Valve Boxes and Accessories, for the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on June 9, 2016, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the bid received from Atlantic Plumbing Supply Corporation was rejected as being materially deficient and non-responsive to the public bid; and
WHEREAS, Mike Gelin, Assistant Director of Water and Sewer Utilities, recommends that the provision of Curb & Valve Boxes and Accessories to the City of Newark, be awarded to two vendors: Capital Supply Construction Products, Inc., and HD Supply Waterworks, Ltd., the lowest responsive, responsible bidders; and
WHEREAS, the Supervising Procurement Specialist concurs with the Assistant Director of Water and Sewer Utilities’ recommendation that a dual award for the provision of Curb & Valve Boxes and Accessories to the City of Newark, be awarded to Capital Supply Construction, and HD Supply Waterworks the lowest responsive, responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the lowest responsive, responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract to purchase Curb & Valve Boxes and Accessories from the lowest responsive, responsible bidders, whose bids were received on the advertised due date and who were determined to be the responsive responsible bidders for the categories identified on the price schedules, in accordance with the bid specifications. Specifically, the Mayor and or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract to purchase line item number 3, 5, 6, 7, 9, 10, 11, 12 and 13 for year one (1) and year two (2) and line item number 1 for year two (2) only from Capital Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne, New Jersey 07470 and line item numbers 8 and 14 for year one (1) and year two (2), and line item number 1 for year one (1) only from HD Supply Waterworks, Ltd., 61 Gross Avenue Edison, New Jersey 08837. The contract will be established for a two (2) year term, pursuant to N.J.S.A. 40A:11-3.
2. There shall be no amendments or changes to this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Pursuant to N.J.A.C.5:30-5.5(d), funds for 2016 and subsequent years are contingent upon appropriations;
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from account line(s) NW037, 750, 7502, 83730, B2016- Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed a total of Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for two (2) vendors, for the entire two (2) year term.
5. The Supervising Procurement Specialist shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into contracts with two vendors: Capital Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne, New Jersey 07470, and HD Supply Waterworks, Ltd., 61 Gross Avenue Edison, New Jersey 08837, for the purchase of various Curb & Valve Boxes and Accessories as specified by line item numbers. Both contracts shall be for two years, at a cost not to exceed a combined total of Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for both vendors, for the entire two year term