Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Envelopes, Plain Stock
Entity Name(s)/Address(s): W.B. Mason Co., Inc., 59 Centre Street, Brockton, Massachusetts 02303
Contract Amount: $180,000.00
Funding Source: City of Newark Budget/Office of the Mayor, Office of the City Clerk and the Departments of Administration, Child and Family Well-Being, Economic & Housing Development, Engineering, Finance, Fire, Neighborhood and Recreational Services and Water & Sewer Utilities
Contract Period: For a period not to exceed two (2) years
Contract Basis: (x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: six (6)
Bids received: one (1)
Failed 7R1-v 051612
Invitation: Purchasing Agent, June 6, 2012
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WHEREAS, on April 3, 2012, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Envelopes, Plain Stock, to the Office of the Mayor, Office of the City Clerk and the Departments of Administration, Child and Family Well- Being, Economic & Housing Development, Engineering, Finance, Fire, Neighborhood and Recreational Services and Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 19, 2012, one (1) bid was received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends an award to W.B. Mason Co., Inc., the only responsible bidder; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidder consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with W.B. Mason Co., Inc., 59 Centre Street, Brockton, Massachusetts 02303, to provide Envelopes, Plain Stock, to the City, whose bid was received on the advertised due date and determined to be the only responsible bidder, in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contracta certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $180,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT
This contract is awarded to W.B. Mason Co., Inc., to provide Envelopes, Plain Stock, to the City of Newark, at a cost not to exceed $180,000.00 for two (2) years for one (1) vendor.