Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Traffic Sign Blanks, Aluminum
Entity Name(s)/Address(s): Garden State Highway Products, Inc., 1740 East Oak Road, Vineland, New Jersey 08361
Contract Amount: $100,000.00
Funding Source: City of Newark Budget/Engineering
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Four (4)
Bids received: One (1)
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WHEREAS, on October 18, 2011, the City of Newark through its Director of Purchasing advertised to solicit bids for Traffic Sign Blanks, Aluminum, in which the contractor will provide, to the City of Newark's Department of Engineering; and
WHEREAS, the Division of Central Purchasing mailed four (4) "Invitation to Bid" post cards to the prospective vendors from its established bid list following the date of advertisement; and
WHEREAS, on November 2, 2011, one (1) bid was received in response to this advertisement; and
WHEREAS, the Director of Purchasing recommends an award be made to Garden State Highway Products, Inc., the only responsible bidder; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidder consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor and/or his designee, the Director of Purchasing are hereby
authorized to enter into a contract with Garden State Highway Products, Inc., 1740 E. Oak Road, Vineland, New Jersey 08361, to provide Traffic Sign Blanks, Aluminum, to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsible bidder in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without approval of the City Council of Newark.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d)2.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(d)2, shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $100,000.00 for two (2) years.
5. A duly executed copy of this contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
The contract for Traffic Sign Blanks, Aluminum, is awarded to Garden State Highway Products, Inc., for the City of Newark, at a cost not to exceed $100,000.00 for one (1) vendor for a period of two (2) years.