Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Drug and Pharmaceutical Supplies
Entity Name(s)/Address(s): (1.)Bound Tree Medical, LLC, 5000 Tuttle Crossing, Dublin, Ohio 43016, (2.) Munro Surgical Supply, Inc., 4 Rumson Court, Pennington, New Jersey 08534
Contract Amount: $85,000.00
Funding Source: City of Newark Budget/Department of Child and Family Well-being
Contract Period: To be established for a period of two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Six (6)
Bids received: Two (2)
body
WHEREAS, on April 22, 2014, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Drug and Pharmaceutical Supplies, to the Department of Child and Family Well-being, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on May 8, 2014, two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a line item award be made to Bound Tree Medical, LLC and Munro Surgical Supply, the only responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Bound Tree Medical, LLC, 5000 Tuttle Crossing, Dublin, Ohio 43016, , to receive line items # 1, 3 & 4, 10-14, 16, 19-20, 22, 24, 34-41 43-45, 47 & 48, 50-53, 55-57, 61 & 62, 66-70, 72-79, 81-83 and 85-88 for year one and year two, (various brands); and Munro Surgical Supply, Inc., 4 Rumson Court, Pennington, New Jersey 08534, to receive line items # 2, 5-9, 15, 17 & 18, 21, 23, 25, 27 & 28, 32 & 33, 42, 46, 49, 54, 58-60, 63, 71 and 80 for year one and year two, (various brands) to provide Drug and Pharmaceutical Supplies to the City, whose bids were received on the advertised due date and determined to be the only responsive responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $85,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Bound Tree Medical, LLC, and Munro Surgical Supply, Inc., to provide Drug and Pharmaceutical Supplies, to the City of Newark, at a cost not to exceed $85,000.00 for two (2) years for two (2) vendors.