Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Amend Resolution 7R1-f adopted on September 5, 2024, to increase monetary amount from $137,841.03 to $158,141.03.
Purpose: Cooperative Purchasing Agreement, Keystone Purchasing Network (KPN) Contract #KPN-202001-02 for the purchase and installation of a safety netting and a pitcher’s mound at Jesse Allen Park.
Entity Name: Sportsfield Specialties, Inc.
Entity Address: 41155 State Highway 10, Delhi, New York, 13753
Contract Amount: Not to exceed $158,141.03
Funding Source: NW026-32720-B2024 - Open Space Recreation Trust Account
Contract Period: Upon approval by the Municipal Council through February 28, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
Resolution 7R1-f adopted on September 5, 2024, authorized a Cooperative Purchasing Agreement, Keystone Purchasing Network (KPN) Contract # KPN-202001-02 in an amount not to exceed $137,841.03.
This Amending Resolution will increase the contract amount by $20,300.00 for a total contract amount not to exceed $158,141.03 for the purchase and installation of a safety netting and a pitcher’s mound at Jesse Allen Park.
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WHEREAS, N.J.S.A. 40A:11-1 et seq., N.J.S.A. 52:34-6.2, and N.J.A.C. 5:34-7.1 et seq., authorizes local government entities to establish, administer, and participate in cooperative purchasing systems to facilitate the cost-effective provision of goods and services; and
WHEREAS, pursuant to said authority, on April 24, 2018, the Municipal Council adopted Resolution 7R1-i (as) authorizing the City of Newark’s (the “City’s”) membership in the Keystone Purchasing Network Cooperative (“KPN”), Central Susquehanna Intermediate Unit, 90 Lawton Lane, Milton, Pennsylvania 17847, a nationally-recognized and accepted cooperative purchasing organization; and
WHEREAS, pursuant to Resolution 7R1-f adopted on September 5, 2024, the City utilized KPN Contract #KPN 202001-02 to enter into a contract with authorized vendor Sportsfield Specialties, Inc., 41155 State Highway 10, Delhi, New York, 13753, for the purchase and installation of safety netting and a new pitcher’s mound at Jesse Allen Park located at Muhammed Ali Avenue at an initial contract amount not to exceed One Hundred Thirty-Seven Thousand Eight Hundred Forty-One Dollars and Three Cents ($137,841.03); and
WHEREAS, on July 31, 2024, the Division of Central Purchasing published notice of the City’s intention to enter into a contract with Sportsfield Specialties, Inc. for the purchase and installation of safety netting and a new pitcher’s mound for the Department (attached hereto); and
WHEREAS, the Department of Recreation, Cultural Affairs and Senior Services desires to increase the initial not-to-exceed contract amount by Twenty Thousand Three Hundred Dollars and Zero Cents ($20,300.00) for a new, not to exceed contract amount of One Hundred Fifty-Eight Thousand One Hundred Forty-One Dollars and Three Cents ($158,141.03).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-f adopted on September 5, 2024, is hereby amended. The not to exceed contract amount of One Hundred Thirty-Seven Thousand One Hundred Forty-One Dollars and Three Cents ($137,141.03) authorized by that Resolution shall be increased by Twenty Thousand Three Hundred Dollars and Zero Cents ($20,300) for a new not to exceed contract amount of One Hundred Fifty-Eight Thousand One Hundred Forty One Dollars and Three Cents ($158,141.03). All other provisions of Resolution 7R1-f adopted on September 5, 2024 shall remain unchanged.
2. The Mayor of the City of Newark and/or his designee, the Purchasing Agent, is hereby authorized to use Keystone Purchasing Network Contract #KPN-202001-02 and enter into a contract with Sportsfield Specialties, Inc., 41155 State Highway 10, Delhi, New York, 13753, to purchase and install safety netting and a new pitcher’s mound at Jesse Allen Park located at Muhammed Ali Avenue. The combined contract amount authorized by Resolution 7R1-f adopted on September 5, 2024, and this authorizing Resolution shall not exceed One Hundred Fifty Eight Thousand One Hundred Forty-One Dollars and Three Cents ($158,141.03).
3. All purchases, purchase orders, and other ancillary documentation shall be in accord with the relevant KPN contract, including Standard Terms and Conditions, Methods of Operation, and third-party agreements, if applicable, as contained in the KPN contract documentation and agreements.
4. There shall be no amendments to this Resolution without approval of the Municipal Council.
5. Attached to this Resolution is the Chief Financial Officer’s Certification of Funds for the increase in the not to exceed amount. Funds to purchase and install the safety netting and a new pitcher’s mound are encumbered on the Certification of Funds from funding source NW026-32720-B2024-Open Space & Recreation Trust Fund.
6. The initial contract authorized by Resolution 7R1-f adopted on September 5, 2024, complies with the Local Pay-to-Play Law and N.J.S.A. 19:44A-20.5, as a contract awarded pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C 5:34-7.1 et seq.
7. The Division of Central Purchasing shall file a duly executed copy of the contracts in the Office of the City Clerk.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes an increase contract amount by $20,300.00 for Keystone Purchasing Network (KPN) contract #KPN-202001-02, a cooperative purchase agreement entered into pursuant to Resolution 7R1-f adopted on September 5, 2024, for the purchase and installation of a safety netting and a pitcher’s mound at Jesse Allen Park. The original contract was entered into with authorized vendor Sportsfield Specialties, Inc., P.O. Box 231, Delhi, New York 13753, for a not to exceed contract amount of $137,841.03. The new not to exceed contract amount is $158,141.03.