Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Hypochlorite Liquid Sodium disinfectant for swimming pools to the City for the Department of Public Works/Division of Public Buildings.
Description: Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant)
Entity Name(s)/Address(s): Main Pool and Chemical Company, Inc., 110 Commerce Road, Dupont, Pennsylvania 18641
Contract Amount: $100,000.00
Funding Source: 2019 Budget/Department of Public Works/Public Buildings NW0011-060-0604-71770-B2019
Contract Period: For a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: January 15, 2019
Bids Solicited: Seven (7)
Bids Received: Two (2)
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WHEREAS, on January 15, 2019, the City of Newark through its Purchasing Agent (QPA), advertised to solicit bids for contractor(s) to provide Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant), to the Department of Public Works/Public Buildings, as per the bid proposal attached; and
WHEREAS, the Division of Central Purchasing also distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on January 31, 2019, two (2) bids were received in response to this advertisement; and
WHEREAS, the Department of Public Works/Public Buildings recommends that an award be made to Main Pool and Chemical Company, Inc., 110 Commerce Road, Dupont, Pennsylvania 18641, the lowest responsive, responsible bidder per line item commodity; and
WHEREAS, the Purchasing Agent, QPA concurred with the recommendation from the Department of Public Works/Public Buildings that an award be made to Main Pool and Chemical Company, Inc., the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are authorized to enter into a contract with Main Pool and Chemical Company, Inc., 110 Commerce Road, Dupont, Pennsylvania 18641, to provide Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant) to the City, whose bid was received on the due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed two (2) years, pursuant to N.J.S.A.40A:11-15, at a cost not to exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, Public Works/Public Buildings/NW0011-060-0604-71770-B2019 covering the amount of the order. This contract shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for a period not to exceed two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into an executed contract with Main Pool and Chemical Company, Inc., 110 Commerce Road DuPont, Pennsylvania 18641, to provide Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant) to the City of Newark, Department of Public Works/Division of Public Buildings, at a cost not to exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for a period not to exceed two (2) years.