Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Recycling Services: Used Tires
Entity Name(s)/Address(s): Casings of New Jersey Inc., 711 Ramsey Avenue, Hillside, New Jersey 07205
Contract Amount: Not to exceed $400,000.00
Funding Source: 2016 Budget/Department of Public Works - NW011,160, 1604, 1605 & 1607, 71560, 71580 B2016
Contract Period: For a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertised Date: February 02, 2016
Bids Solicited: Fourteen (14)
Bids Received: Zero (0)
Re-advertised June 14, 2016
Bid Solicited: Seventeen (17)
Bids Received: Three (3)
body
WHEREAS, on February 02, 2016, the City of Newark, through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide recycling services for used tires for the Department of Public Works, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed fourteen (14) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on February 18, 2016, the Division of Central Purchasing received zero (0) bids in response to this advertisement; and
WHEREAS, on June 14, 2016, the City of Newark, through its Supervising Procurement Specialist, re-advertised to solicit bids for contractor(s) to provide recycling services for used tires for the Department of Public Works, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed seventeen (17) bid invitations to prospective vendors following the date of advertisement; and
WHEREAS, on June 30, 2016, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Supervising Procurement Specialist concludes after review that an award be made to the second lowest bidder, Casings Inc., due to the application of section 3.3 of the specifications (Delivery of Materials by the City…) the calculations regarding mileage increases the cost of the lowest unit priced bidder. The calculations subsequently makes Casings Inc. the lowest responsive and responsible bid; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the responsible bidder consented to hold prices until June 28, 2017; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract for the Recycling Services: Used Tires with Casings of New Jersey Inc., 711 Ramsey Avenue, Hillside, New Jersey 07205, whose bid was received by the advertised due date and who was determined to be the lowest responsive, responsible bidder in accordance with the bid specifications. The term of the contract will be for a period of a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Pursuant to N.J.A.C. 5:30-5.5(d), funds for 2016 and subsequent years (if applicable) are contingent upon appropriations.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011, 160, 1604, 1605 & 1607, 71560, 71580, B2016 covering the amount of the order. This contract shall not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for a two (2) year contract for one (1) vendor.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to award a two (2) year contract to Casings of New Jersey Inc. 711 Ramsey Avenue, Hillside, New Jersey 07205, to provide Recycling Services: Used Tires, as specified by the price schedule, to the City of Newark, at a total cost not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for one (1) vendor for a term of two years.