Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0052 Office Supplies and Recycled Copy Paper Statewide
Purpose: To purchase Copy Paper and Office Supplies.
Entity Name(s)/Address(s): W.B. Mason Company Inc., 59 Centre Street, Brockton, Massachusetts 02301
Contract Amount: Not to exceed $190,000.00
Funding Source: 2023 Budget/Department of Administration, Division of Office Services/NW011-0308-83020-B2023; 011-0308-83030-B2023; and 011-0308-83120-B2023/Department of Public Safety/NW011-190-1902-83010-B2023; and
Municipal Courts/NW011-010-0107-83010-B2023
Contract Period: Upon approval of Municipal Council through May 6, 2023, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This contract will provide office supplies and recycled copy paper for the Department of Administration, Division of Office Services, the Department of Public Safety and the Municipal Courts.
Additional City Departments are able to utilize this contract for the purchase of copy paper and applicable funding sources for other City Departments will be presented with the Certification of Funds signed by the Chief Financial Officer on an as-needed-basis.
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WHEREAS, the City of Newark, through its Purchasing Agent, QPA, wishes to utilize State Contract #T0052 Office Supplies and Recycled Copy Paper Statewide from authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Orders issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State contract #T0052 Office Supplies and Recycled Copy Paper Statewide awarded to W.B. Mason Company Inc., 59 Centre Street, Brockton, MA 02301, commencing upon adoption of this resolution by the Municipal Council of the City of Newark through May 6, 2023, inclusive of any extensions granted by the State, at a cost not to exceed One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00); and
WHEREAS, the Qualified Purchasing Agent, recommends the utilization of this State contract award on the grounds that it provides copy paper and office supplies according to specifications required by the City of Newark Departments, inclusive but not limited to Department of Public Safety; Administration; Municipal Courts; City Clerk; Water and Sewer Utilities; Department of Health and Community Wellness; Department of Public Works; Department of Engineering; Office of the Mayor; Department of Finance; Department of Recreation and Senior Services and Department of Economic Housing Development; and
WHEREAS, usage of this contract provides for the purchase of copy paper and office supplies for the City of Newark Departments at a cost not to exceed $190,000.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, theQualified Purchasing Agent is authorized to utilize State contract #T0052 Office Supplies and Recycled Copy Paper Statewide, awarded to W.B. Mason Company Inc., 59 Centre Street, Brockton, MA 02301 to provide copy paper and office supplies for the City of Newark, for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, through May 6, 2023, inclusive of any extension by the State, at a cost not to exceed One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00).
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract Documentations and Agreements.
3. There shall be no amendment of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16. Funding is contingent upon appropriation pursuant to N.J.A.C. 5:30-5.5(c).
5. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. Funds for the purchase of office supplies and recycled copy paper are encumbered from the following Funding Sources: Department of Administration- 011-0308-83020-B2023, 011-0308-83030-B2023, and 011-0308-83120-B2023; Department of Public Safety- 011-190-1902-83010-B2023; and Municipal Courts- 011-010-0107-83010-B2023. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on the as needed basis. This contract shall not exceed One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00).
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the Municipal Council’s authorization to utilize this State contract award to the State Comptroller, no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of the State contract #T0052 Office Supplies and Recycled Copy Paper Statewide, awarded to W.B. Mason Company Inc., 59 Centre Street, Brockton, MA 02301 to purchase copy paper and office supplies for the period commencing upon adoption of this Resolution by the Municipal Council through May 6, 2023, inclusive of any extensions granted by the State, at a cost not to exceed One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00).