Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Opioid Response Team.
Entity Name(s)/Address(s): Rutgers Biomedical and Health Sciences, 65 Bergen Street, Suite 538, Newark, New Jersey 07107
Contract Amount: Not to exceed $200,000.00
Funding Source: 2023 Budget/Department of Public Safety/NW-051-G20-P20C0
Contract Period: Upon Municipal Council approval to be established for twelve (12) consecutive months
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Bid Contract will provide for an Opioid Response Team for the City’s Department of Public Safety.
First Advertisement: February 14, 2023
Second Advertisement: July 5, 2023
Proposals Received: Three (3)
body
WHEREAS, on January 18, 2023, the Municipal Council adopted Resolution 7R1-g authorizing the use of competitive contracting to create an Opioid Response Team pursuant to N.J.S.A. 40A:11-4.1(b)(2); and
WHEREAS, N.J.S.A. 40A:11-4.1(b)(2) provides for the use of competitive contracting for the operation, management or administration of recreation or social services facilities or programs; and
WHEREAS, on February 14 2023, pursuant to N.J.S.A. 40A:11-4.1 et seq., the City of Newark through its Purchasing Agent, QPA, advertised to solicit an Request for Proposals (“RFP”) for the Opioid Response Team, for the Department of Public Safety as described in the attached RFP proposal; and
WHEREAS, on March 16, 2023, the Division of Central Purchasing received zero responses to the solicitation; and
WHEREAS, on March 2, 2023, pursuant to N.J.S.A. 40A:11-4.1 et seq., the City of Newark through its Purchasing Agent, QPA, advertised to solicit an Request for Proposals (“RFP”) for the Opioid Response Team, for the Department of Public Safety as described in the attached RFP proposal; and
WHEREAS, the Division of Central Purchasing published the RFP on the City of Newark’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, via the procurement portal, seventeen (17) prospective vendors downloaded the RFP following the date of advertisement; and
WHEREAS, on July 26, 2023, the Division of Central Purchasing received three (3) proposals in response to this advertisement; and
WHEREAS, as required by N.J.A.C 5:34-4.3(g), the three (3) members of the evaluation committee established to evaluate the proposals signed no-conflict letters; and
WHEREAS, the Purchasing Agent, QPA, obtained signed no conflict letters from the members of the evaluation committee (copies of which are attached hereto and made a part hereof) before releasing the RFP responses to the evaluators via the electronic procurement portal; and
WHEREAS, the evaluation committee, pursuant to N.J.S.A. 40A:11-4.5, evaluated the three (3) responses and, made its recommendation to the Qualified Purchasing Agent for a single award finding that from the proposals received, the proposal from Rutgers Biomedical and Health Sciences, 65 Bergen Street, Suite 538, Newark, New Jersey 07107, the most advantageous and in the best interest of the City of Newark, cost and other factors considered, pursuant to the criteria listed in the RFP; and
WHEREAS, the Purchasing Agent, QPA, concurs with the evaluation committee’s recommendation that the award be made to Rutgers Biomedical and Health Sciences, 65 Bergen Street, Suite 538, Newark, New Jersey 07107; and
WHEREAS, this contract is being awarded pursuant to the Fair and Open Procedures of the State Pay-to-Play Law, N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Rutgers Biomedical and Health Sciences, 65 Bergen Street, Suite 538, Newark, New Jersey 07107, for the creation and operation of the Opioid Response Team, whose proposal was received on the advertised due date and determined to be the overall responsive and responsible respondent in accordance with the proposal specifications. The term of the contract will be established upon approval of Municipal Council for twelve (12) consecutive months, pursuant to N.J.S.A. 40A:11-15, start date to commence upon a fully executed contract.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Safety NW-051-G20-P20C0. This contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period to be established and not to exceed twelve (12) consecutive months.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with: Rutgers Biomedical and Health Sciences, 65 Bergen Street, Suite 538, Newark, New Jersey 07107 to operate the Opioid Response Team for the City’s Department of Public Safety, at a contract amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00), for a period to be established upon Municipal Council approval and not exceed twelve (12) consecutive months with the start date commencing upon contract execution.