Title
Dept/ Agency: Public Safety/Division of Fire
Action: (X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Application/Acceptance of Grant Funds
Purpose: To Purchase Tablets for the Arson Unit and Bureau
Entity Name: United States Department of Homeland Security
Entity Address: 500 C Street, S.W., Washington, DC 20528-7000
Grant Amount: $78,905.54
Total Project Cost: $82,850.82
City Contribution: $3,945.28
Other Funding Source/Amount: $0.00
Grant Period: April 11, 2023 through April 10, 2024
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( X ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
body
WHEREAS, since the City of Newark’s Fire Department is committed to ensuring maximum efficiency in investigative and inspection activities, the Arson Unit and Fire Prevention Bureau requires twenty six (26) tablets to aid in receipt of the most accurate and up to date information, to facilitate in the expediency of investigating fires and enforcing the Uniform Code of the State of New Jersey to protect the lives and property of citizens and visitors of Newark; and
WHEREAS, the City of Newark (“City”) submitted an application to obtain a grant from the U.S. Department of Homeland Security, through the Fire Prevent and Safety Grant Program, for approximately Seventy-Eight Thousand Nine Hundred and Five dollars and Eighty-Two Cents ($78,905.82) to carry out a project to purchase Twenty-Six (26) tablets and the local cost sharing required for this award will be Three Thousand Nine Hundred Forty Five Dollars and Twenty Eight Cents ($3,945.28)(“Application”) (a copy of the grant award letter is attached hereto and made a part hereof); and
WHEREAS, as a result of this Application, the City has been awarded a grant from the U.S. Department of Homeland Security for approximately Seventy-Eight Thousand Nine Hundred and Five dollars and Eighty-Two Cents ($78,905.82) to carry out a project to purchase Twenty-Six (26) tablets; and
WHEREAS, the City’s Department of Public Safety, Division of Fire, desires to accept said grant funds; and
WHEREAS, the grant requires matching funds in the amount of Three Thousand Nine Hundred Forty Five Dollars and Twenty Eight Cents $3,945.28; and
WHEREAS, the City’s Finance Department has issued a Certification of Funds for $3,945.28 (a copy of which is attached hereto and made a part hereof) for the required matching funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Public Safety, are hereby authorized to apply and accept a grant from the U.S. Department of Homeland Security for approximately Seventy-Eight Thousand Nine Hundred and Five dollars and Eighty-Two Cents ($78,905.82) to carry out a project to purchase Twenty-Six (26) tablets.
2. The Municipal Council hereby ratifies its authorization of this application from the date of application submission to the date of adoption of this authorizing Resolution.
3. That the City of Newark does hereby authorize the application for said grant. The Mayor of the City of Newark and/or his designee, the Director of the Department of Public Safety, are hereby authorized to enter into and execute grant documents and recognizes the Department may offer a lesser or greater amount and therefore, upon receipt of the Grant Agreement from the U.S. Department of Homeland Security, does further authorize the execution of any such Grant Agreement; and also, upon receipt of the fully executed Agreement from the Department, does further authorize the expenditure of funds pursuant to the terms of the Agreement between the City of Newark and the U.S. Department of Homeland Security.
4. Matching funds for Three Thousand Nine Hundred Forty Five Dollars and Twenty Eight Cents ($3,945.28) shall be provided from the Department of Public Safety and shall be provided from the following line appropriation: Budget Year B2023, Fund 011, Department ID#190, Division Code 1903 Account 71020.
5. The Director of the Department of Public Safety shall file a fully executed copy of the grant application, grant award letter and Grant Agreement with the Office of the City Clerk.
STATEMENT
This Resolution ratifies and authorizes the Mayor of the City of Newark and/or his designee, the Department of Public Safety, Fire Division, to submit an application for, accept, and enter in a Grant Agreement for grant funding in the amount of $78,905.82 from the U.S. Department of Homeland Security to purchase (26) tablets with a cash match of $3,945.28 for a period commencing on April 11, 2023 through April 10, 2024.