Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase trophies, plaques, and other recognition items.
Entity Name: Performance Trophies and Medals
Entity Address: 3 Anna Drive, Budd Lake, New Jersey 07869
Contract Amount: Not to exceed $50,000.00
Funding Source: 2024 Budget/Department of Recreation, Cultural Affairs and Senior Services (Recreation)/NW011-160-1606-71280-B2024; NW011-160-1606-83840-B2024; and NW011-160-1606-83850-B2024/Department of Recreation, Cultural Affairs and Senior Services (Senior Services)/NW011-160-1609-71280-B2024; NW011-160-1609-83840-B2024; and NW011-160-1606-83850-B2024/Mayor’s Office-Municipal Court/NW011-010-0107-83010-B2024
Contract Period: Upon Municipal Council authorization through the expiration of the contract or December 31, 2024, inclusive of any extensions granted by MCCPC
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Resolution 7R1-c, adopted on January 18, 2023, authorized the membership in the Morris County Cooperative Pricing Council Contract #39.
This Cooperative Purchasing Agreement will provide for the purchase of trophies, plaques, and other recognition items for the Department of Recreation, Cultural Affairs, and Senior Services.
body
WHEREAS, on January 18, 2023, pursuant to N.J.S.A. 40A:11-11(5), the Municipal Council adopted Resolution 7R1-c authorizing the City of Newark’s (the “City”) membership in the Morris County Cooperative Pricing Council of New Jersey, 502 Millbrook Avenue, Randolph, New Jersey 07869 (“MCCPC”); and
WHEREAS, the MCCPC, a locally recognized and accepted cooperative purchasing organization, maintains local cooperative contracts, which are competitively awarded and through which its members can make cost-effective purchases; and
WHEREAS, the system has offered the City the opportunity to participate in their Cooperative Purchasing System, and the membership is active and continuous; and
WHEREAS, the Department of Recreation, Cultural Affairs, and Senior Service and Municipal Court, through the Interim Qualified Purchasing Agent, wishes to utilize the MCCPC Contract #39 to purchase trophies, plaques, and other recognition items from an authorized vendor, Performance Trophies and Medals, formerly known as TJ’s Sportwide Trophy & Awards, Inc., 3 Anna Drive, Budd Lake, New Jersey 07869, at a cost not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), upon approval of this Resolution by the Municipal Council through December 31, 2024, inclusive of any contract extensions granted by MCCPC; and
WHEREAS, usage of this contract will provide for the purchase of trophies, plaques, and other recognition items to be used by the Department of Recreation, Cultural Affairs, and Senior Services and Municipal Court; and
WHEREAS, the Interim Qualified Purchasing Agent recommends the utilization of this Morris County Cooperative Pricing Council contract because it provides trophies, plaques, and other recognition items according to the goods required by the Department of Recreation, Cultural Affairs, and Senior Services and Municipal Court.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Interim Qualified Purchasing Agent, are authorized to purchase trophies, plaques, and other recognition items through MCCPC from an authorized vendor, Performance Trophies and Medals, formerly TJ’s Sportwide Trophy & Awards, Inc., 3 Anna Drive, Budd Lake, New Jersey 07869, to be utilized by the Department of Recreation, Cultural Affairs, and Senior Services and Municipal Court commencing upon approval by the Municipal Council through December 31, 2024, inclusive of any contract extensions, at a cost not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00).
2. All purchases, purchase orders, and other ancillary documentation shall accord with the relevant MCCPC contract, including Standard Terms and Conditions, Methods of Operation, and third-party agreements, if applicable, as contained in the MCCPC contract documentation and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this MCCPC Co-op in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of trophies, plaques, and other recognition items are encumbered from the following Funding Sources: 2024 Budget/ Department of Recreation, Cultural Affairs and Senior Services(Recreation)/NW011-160-1606-71280-B2024; NW011-160-1606-83840-B2024; and NW011-160-1606-83850-B2024/Department of Recreation, Cultural Affairs and Senior Services (Senior Services)/ NW011-160-1609-71280-B2024; NW011-160-1609-83840-B2024; and NW011-160-1606-83850-B2024/Mayor’s Office-Municipal Court/NW011-010-0107-83010-B2024.
6. The Contract amount shall not exceed $50,000.00. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Interim Qualified Purchasing Agent, to purchase trophies, plaques, and other recognition items, as needed, from MCCPC authorized vendor, Performance Trophies and Medals, formerly TJ’s Sportwide Trophy and Awards, Inc., 3 Anna Drive, Budd Lake, New Jersey 07869, to be utilized by the Department of Recreation, Cultural Affairs and Senior Services and Municipal Court for the period commencing upon approval of the Municipal Council through December 31, 2024, inclusive of any contract extensions, at an amount not to exceed $50,0000.00.