Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To Provide Supply and Delivery of Zinc Orthophosphate for the City of Newark’s Montclair Re-Chlorination Station - Contract #11-WS2026
Entity Names/Address(es):
1. Carus LLC., 315 Fifth Street, Peru, Illinois 61354
2. Shannon Chemical Corporation, 602 Jeffers Circle, Exton, Pennsylvania
Contract Amount: Not to Exceed $2,000,0000.00 for two years
Funding Source: 2026 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83230-B2026
Contract Period: Two (2) years from the date of the written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract is for two (2) vendors for the supply and delivery of Zinc Orthophosphate for the City’s Montclair Re-Chlorination Station under the direction of the Department of Water and Sewer Utilities.
Bids Solicited: Five (5)
Bid Received: Three (3)
body
WHEREAS, the City of Newark, Department of Water and Sewer Utilities (“the City” and/or “the Department”) is in need of suppliers to provide and deliver Zinc Orthophosphate as necessary to treat the water at the Montclair Re-Chlorination Station for the operation of the City’s water utility system; and
WHEREAS, pursuant to the public bidding process of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., the Department on August 28, 2026, for the receipt of sealed bids for Supply and Delivery of Zinc Orthophosphate for the City’s Montclair Re-Chlorination Station; and
WHEREAS, five (5) prospective bidders requested Bid Specifications from the Department; and
WHEREAS, on September 16, 2026, the Department received sealed bids from three (3) contractors for the Supply and Delivery of Zinc Orthophosphate for the City’s Montclair Re-Chlorination Station; and
WHEREAS, upon review of the bids submitted, the Department of Water and Sewer Utilities, has determined that the following contractors submitted the lowest responsible bids in compliance with Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.: Carus LLC, 315 Fifth Street, Peru, Illinois 61354; and Shannon Chemical Corporation, 602 Jeffers Circle, Exton, Pennsylvania 19341 to supply Zinc Orthophosphate for a total not to exceed amount of $1,000,000.00 for year one and $1,000,000.00 for year two. For a total two-year contract amount not to exceed $2,000,000.00; and
WHEREAS, the Department reviewed the bids and found that the objectives of competitive bidding were achieved, that favorable bid prices were received, and that: 1) Carus LLC. and 2) Shannon Chemical Corporation are responsible contractors capable of providing the products in accordance with the bid specifications; and
WHEREAS, based on the above findings, the Department has determined that in accordance with N.J.S.A. 40A:11-1 et seq., the above listed contractors constitute the lowest and responsible bidders for the product, further that a dual award is necessary, due to the critical nature of the product for potable water treatment, to satisfy any constraints to quantity and timeliness; and
WHEREAS, the City desires to award a contract to each of the aforementioned vendors commencing upon the issuance of a Notice to Proceed for the period of two (2) years; and
WHEREAS, the award of this contract is necessary for the efficient operation of the City’s water treatment system; and is in compliance with Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. and with the Fair and Open Process described in the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.; and
WHEREAS, George S Coyne Chemical Co., Inc. (“Coyne”), the lowest numerical bidder was disqualified and rejected because Coyne submitted an amendment letter taking exception with and materially changing the City’s stated delivery terms and that Coyne would not comply with the Departments delivery terms as set forth in the specifications.
NEW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities is authorized to enter into and execute contracts with the following suppliers of Zinc Orthophosphate for a term of two (2) years, commencing on the issuance of a written Notice to Proceed, as follows: Carus LLC, 315 Fifth Street, Peru, Illinois 61354; and Shannon Chemical Corporation, 602 Jeffers Circle, Exton, Pennsylvania 19341 to supply Zinc Orthophosphate for a total not to exceed amount of $1,000,000.00 for year one and $1,000,000.00 for year two. For a total two-year contract amount not to exceed $2,000,000.00.
2. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against the contracts, a Certification of Funds attesting to the availability of sufficient funds, as required by and pursuant to N.J.A.C. 5:30-5.5(b), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-83230-B2026, covering the amount of the order. The contract shall not exceed a combined total cost of $2,000,000.00 for the two (2) chemical suppliers for two (2) years.
3. The Director of the Department of Water and Sewer Utilities shall file duly executed copies of the contracts in the Office of the City Clerk.
4. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of these contracts to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute contracts with: 1) Carus, LLC; and 2) Shannon Chemical Corporation, for the supply and delivery of Zinc Orthophosphate for the City’s Montclair Re-Chlorination Station commencing from the issuance of a written Notice to Proceed, for a combined total cost not to exceed $2,000,000.00 for two (2) years.