Title
Dept/ Agency: Law
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Services Contract
Purpose: To provide Tax Appraisal Services.
Entity Name: Hendricks Appraisal Company, L.L.C.
Entity Address: West Orange, New Jersey 07052-4803
Contract Amount: Not to exceed $162,000.00
Funding Source: 2021 Budget/Law Department
Contract Period: January 1, 2021 through December 31, 2021
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions (X) RFP () RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
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WHEREAS, the City of Newark (the “City”) is involved in ongoing legal matters (including tax appeals) and therefore has a need to acquire Legal and Tax Appraisal Services; and
WHEREAS, Legal Services are Professional Services, exempt from the requirement for public bidding, pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Corporation Counsel caused to be published on the City of Newark’s website a Notice of Request for Proposals Qualifications (RFP) for Tax Appraisal Services on or about September 20, 2020; and
WHEREAS, the City received one (1) proposal in response to the RFP for Tax Appraisal Services; and
WHEREAS, Hendricks Appraisal Company, LLC, of West Orange, New Jersey 07052, submitted a proposal and it was found, based upon price and other factors, to be in the best interest of the City of Newark to accept the proposal for the purpose of providing Tax Appraisal Services; and
WHEREAS, the City of Newark wishes to enter into a contract with Hendricks Appraisal Company L.L.C., to provide tax appraisal services, in an amount not to exceed One Hundred Sixty-Two Thousand Dollars and Zero Cents ($162,000.00), for a period of January 1, 2021, through December 31, 2021, which shall cover those existing matters currently being handled by Hendricks Appraisal Company, L.L.C, as well as new matters that may arise during the contract term; and
WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that notice of the award of contracts for “Professional Services” without competitive bidding must be published in a local newspaper; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open Contract pursuant to N.J.S.A. 19:44A-20.5; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, Newark, New Jersey, Municipal Code § 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal and County of Essex Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates; and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark Municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Corporation Counsel, are authorized on behalf of the City of Newark to enter into and execute a contract with Hendricks Appraisal Company, L.L.C., of West Orange, New Jersey 07052, to provide tax appraisal services in an amount not to exceed One Hundred Sixty-Two Thousand Dollars and Zero Cents ($162,000.00), for the period of January 1, 2021, through December 31, 2021, which shall cover those existing matters currently being handled by Hendricks Appraisal Company, LLC, as well as new matters that may arise during the contract term.
2. This contract is ratified from January 1, 2021 to the date of adoption of this authorizing resolution.
3. This contract is being awarded pursuant to the Fair and Open Procedures of the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5) and pursuant to the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(a)(i)) and is in compliance with the City of Newark’s Contractor Pay-to-Play Reform Ordinance, Newark, New Jersey Municipal Code § 2:4-22C.
4. Pursuant to N.J.A.C. 5:30-5.5(a), Temporary Budget, attached is the Chief Finance Officer’s Certification, which states partial funds in the amount Five Thousand Dollars and Zero Cents ($5,000.00) are available in the 2021 Temporary Budget, the balance to be provided in the 2021 Adopted Budget. The Certification shall be filed, along with the original resolution and the executed contract in the Office of the City Clerk.
5. A copy of the executed agreement and certification of funds herein authorized shall be filed in the Office of the City Clerk by the Corporation Counsel and shall be made available for public inspection.
6. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within ten (10) days of the adoption of this resolution.
STATEMENT
This resolution ratifies and authorizes the Mayor of the City of Newark and/or his designee, the Corporation Counsel, to enter into and execute a contract for professional services for Tax Appraisal Matters with Hendricks Appraisal Company, L.L.C., of West Orange, New Jersey 07052, in an amount not to exceed $162,000.00, for the period of January 1, 2021, through December 31, 2021.