Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Rental of Parking Spaces in a Lot or Garage.
Entity Name(s)/Address(s): J&L Parking Corporation, 9 Kensington Place, Roseland, New Jersey 07068
Contract Amount: Not to exceed $156,000.00
Funding Source: 2023 Budget/Office of City Clerk/NW-011-020-0201-71280-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Bid Contract will provide parking spaces in a lot or garage for the Office of the City Clerk.
Advertisement Date: June 13, 2023
Bids Downloaded: Three (3)
Bids Submitted: Three (3)
body
WHEREAS, on June 13, 2023, pursuant to N.J.S.A. 40A: 11-4, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for Rental of Parking Spaces in A Lot or Garage for the Office of the City Clerk, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on June 28, 2023 the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the City Clerk, recommends that a single award be made to J&L Parking Corporation, 9 Kensington Place, Roseland, New Jersey 07068 to the lowest, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation to award J&L Parking Corporation, 9 Kensington Place, Roseland, New Jersey 07068 to the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with J&L Parking Corporation, 9 Kensington Place, Roseland, New Jersey 07068 to provide Rental of Parking Spaces in a Lot or Garage for the Office of City Clerk, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period to be established and not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Office of City Clerk NW011-020-0201-71280. All services performed under this contract shall be paid by the agency requesting the service. This contract shall not exceed One Hundred Fifty Six Thousand Dollars and Zero Cents ($156,000.00) for one (1) vendor for twenty-four (24) consecutive months with the start date commencing upon the contract execution.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a single award contract with J&L Parking Corporation, 9 Kensington Place, Roseland, New Jersey 07068, to provide Rental of Parking Spaces in A Lot or Garage to the Office of the City Clerk, at an amount not to exceed One Hundred Fifty Six Thousand Dollars and Zero Cents ($156,000.00) for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.