Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2478 and all applicable vendors, and all authorized dealers and distributors
Purpose: Building Management - Life Safety Equipment
Entity Name(s)/Address(s): Lifesavers Inc., 39 Plymouth St., Fairfield, New Jersey 07004
Contract Amount: $35,908.00
Funding Source: 051-G17-H17E0-83830-B2017
Contract Period: Upon approval by Municipal Council through August 14, 2018
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Pursuant to N.J.S.A. 40A:11-2(21), the Purchase Order is the contract.
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WHEREAS, the City of Newark, through its Supervising Procurement Specialist, QPA, wishes to utilize the Building Management-Life Safety Equipment under State Term Contract T-2478 to purchase DeFibtech Lifeline AED’s from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State Term Contract, T-2478 Building Management-Life Safety Equipment with the following vendor, #84689 Lifesaver Inc.; for the period commencing from the adoption of this resolution by Municipal Council of the City of Newark, not to exceed August 14, 2018, inclusive of any extension by the state, at a cost not to exceed $35,908.00; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this State contract award on the grounds that it provides Building Management-Life Safety Equipment according to specifications required by the City of Newark Department of Health and Community Wellness; and
WHEREAS, usage of this contract provides for the purchase of defibrillators for the City of Newark’s Department of Health and Community Wellness at a cost not to exceed $35,908.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize, State Term Contract T-2478, Building Management-Life Safety Equipment, which includes the following vendor #84689 Lifesavers Inc., 39 Plymouth Street, Fairfield, New Jersey 07004, to provide DeFibtech Lifeline AED’s for the City of Newark, for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, not to exceed August 14, 2018, inclusive of any extension by the State, at a cost not to exceed $35,908.00.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
5. Funds for the purchase of Building Management-Life Safety Equipment (defibrillators) are encumbered on Purchase Order #0000032249, Fund 051, Dept. G17, Division/Project H17E0, Account# 83830, Budget Reference B2017. This contract shall not exceed $35,908.00.
6. This contract complies with Local Pay- to- Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the Notice of Award by the State in the Office of the City Clerk, if applicable. The Notice of Award is the State’s contract.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the usage of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of the State Term Contract T-2793, Building Management-Life Safety Equipment which includes an award to the following vendor, #84689 Lifesavers Inc. to purchase Building Management-Life Safety Equipment (defibrillators) for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, not to exceed August 14, 2018 inclusive of any extension by the State, at a cost not to exceed $35,908.00.