Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Work Boots
Entity Name(s)/Address(es):
1) Keyport Army and Navy, P.O. Box 985, Brick, New Jersey 08723/14 W. Front Street, Keyport, New Jersey 07735
2) JLMP Sporting Good, 36 Butler Street, Suite 2K, Elizabeth, New Jersey 07206
Contract Amount: Not to exceed $326,000.00
Funding Source: 2020 Budget/Department of Public Works, Division of Motors/NW011-060-0602-83860-B2020; Department of Water and Sewer Utilities/NW037-750-7502-83830-B2020; Department of Public Works, Division of Public Buildings/NW011-060-0604-83320-B2020; Department of Public Works, Division of Sanitation/NW011-060-0605-8381-B2020; Department of Public Works, Division of Parks and Grounds/NW011-060-0603-8381-B2020; Department of Public Safety, Division of Office of Emergency Management/NW011-190-1904-B2020; Department of Health and Community Wellness, Division of Surveillance and Prevention/NW011-120-1208-B2020; Department of Public Safety, Division of Police/NW011-190-1902-83810-B2020
Contract Period: To be established for a period not to exceed (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the City of Newark’s Departments of Public Works, Water and Sewer Utilities, Public Safety and Health and Community Wellness with Work Boots.
Advertisement: April 15, 2021
Bid Solicited: Five (5)
Bid Received: Two (2)
body
WHEREAS, on April 15, 2021, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Work Boots for the Department of Public Works, Divisions of Sanitation, Public Buildings, Parks and Grounds, Motors, the Department of Water and Sewer Utilities, the Department of Public Safety, Division of Police, Office of Emergency Management and the Department of Health and Community Wellness as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the Bid package on the City of Newark’s website to provide a broader access and download capability to potential bidders; and
WHEREAS, on April 29, 2021, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Director of the Departments of Public Works, Managers of the Divisions of Public Buildings and Motors, the Director of Department of Health and Community Wellness, and the Director of Department of Water and Sewer Utilities and recommended that a dual award be made to: 1) Keyport Army and Navy, P.O. Box 985, Brick, New Jersey 08723; and 2) JLMP Sporting Good, 36 Butler Street, Suite 2K, Elizabeth, New Jersey 07206, the responsive and responsible bidders per line item; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations from the Directors of the Department of Public Works, the Department of Health and Community Wellness, the Department of Water and Sewer Utilities and the Managers of the Department of Public Works, Divisions of Public Buildings and the Division of Motors that a dual award be made to: 1) Keyport Army and Navy, P.O. Box 985 Brick, New Jersey 08723; and 2) JLMP Sporting Good, 36 Butler Street Suite 2K, Elizabeth, New Jersey 07206; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with: 1) Keyport Army and Navy, P.O. Box 985, Brick, New Jersey 08723; and 2) JLMP Sporting Good, 36 Butler Street, Suite 2K, Elizabeth, New Jersey 07206, to provide Work Boots for the City’s Department of Public Works, Divisions of Sanitation, Public Buildings, Parks and Grounds and Motors, the Department of Water and Sewer Utilities, the Department of Public Safety, Division of Police and the Office of Emergency Management, and the Department of Health and Community Wellness, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders per line item commodities in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at an amount not to exceed Three Hundred Twenty-Six Thousand Dollars and Zero Cents ($326,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2020 Budget/ Department of Public Works, Division of Motors/NW011-060-0602-83860-B2020; Department of Water and Sewer Utilities/NW037-750-7502-83830-B2020; Department of Public Works, Division of Public Buildings/NW011-060-0604-83320-B2020; Department of Public Works, Division of Sanitation/NW011-060-0605-8381-B2020; Department of Public Works, Division of Parks and Grounds/NW011-060-0603-8381-B2020; Department of Public Safety, Office of Emergency Management/NW011-190-1904-B2020; Department of Health and Community Wellness, Division of Surveillance and Prevention/NW011-120-1208-B2020, and the Department of Public Safety, Division of Police/NW011-190-1902-83810-B2020. This contract shall not exceed Three Hundred Twenty-Six Thousand Dollars and Zero Cents ($326,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for two (2) vendors with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute contracts with: 1) Keyport Army and Navy, P.O. Box 985, Brick, New Jersey 08723 and 2) JLMP Sporting Good, 36 Butler Street, Suite 2K, Elizabeth, New Jersey 07206, to provide Work Boots to the City of Newark, at an amount not to exceed $326,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.