Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Corporation Curb Stops, Couplings and Hitches
Entity Name(s)/Address(s): 1.) Core and Main, 660 State Highway 23, Pompton Plains, New Jersey 07444, 2.) Ferguson Water Works, 12500 Jefferson Avenue, Newport News, Virginia 23602 and 3.) Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817
Contract Amount: Not to exceed $200,000.00
Funding Source: 2023 Budget/Department of Water and Sewer Utilities NW037-750-7502-83730-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon contract execution
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract provides for the purchase of Corporation Curb Stops, Couplings and Hitches.1st Advertisement: May 16, 2023, Bids Downloaded: Ten (10),
Bids Received: Three (3)
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WHEREAS, on May 16 2023, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Corporation Curb Stops, Couplings and Hitches for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid documents on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on May 31, 2023, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommended that a multiple award be made to the following three vendors: Core and Main, L.P., 660 State Highway 23, Pompton Plains, New Jersey 07444, Ferguson Water Works, Inc., 12500 Jefferson Avenue, Newport News, Virginia 23602 and Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817, the lowest, responsive and responsible bidders per line item commodity per year; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation to award Core and Main, L.P.,660 State Highway 23, Pompton Plains, New Jersey 07444, Ferguson Water Works, Inc., 12500 Jefferson Avenue, Newport New, Virginia 23602 and Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817 per line commodity per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and\or his designees, the Business Administrator and/or the Purchasing Agent, QPA, is hereby authorized to enter into and execute a multiple award contract with: Core and Main, L.P., 660 State Highway 23, Pompton Plains, New Jersey 07444 to receive line items# 1, 2, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 16, 18, 19, 20, 21, 22, 27, 28, 29, 30, 31, 32, 34, 35, 36, 49, 59, 60, 61, 62, 63, 67, 69, 70, 71, 72, 74, 75, 76, 77, 78, 79, 80, 82, 84, 86, 87, 89, 90, 91, 92, 93, 95, 96, 97, 98, 100, 101, 102, 103, 104, 105, 106, 107, 108, 109, 110, 111, 112, 113, 114, 115, 116, 117, 118, 119, 120, 125, 130, 133, 136, 143 and 144 for year one (1) only; Ferguson Water Works, Inc., 12500 Jefferson Avenue, Newport News, Virginia 23602 to receive line items# 3, 64, 65, 66, 68, 73, 81, 83, 85, 88, 94, 99, 121, 129, 137 and 142 for year one (1) and year two (2) and line items# 1, 2, 3, 4, 5, 6, 7, 8, 9, 27, 28, 29, 30, 35, 36, 63, 64, 64, 66, 67, 68, 69, 70, 80, 81, 82, 83, 84, 85, 86, 87, 88, 89, 90, 91, 92, 93, 94, 95, 96, 97, 98, 99, 102, 103, 104, 105, 106, 107, 108, 109, 110, 111, 112, 113, 114, 115, 116, 117, 118, 119, 120, 121, 126, 127, 128, 129,137, 141, 142, 143 and 144 for year two (2) only and Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817 to receive line items# 15, 17, 23, 24, 25, 26, 37, 38, 39, 40, 42, 43, 44, 45, 46, 47, 48 50, 51, 52, 53, 54, 55, 56, 63, 67, 69, 126, 127, 128 and 141 for year one (1) only to provide Corporation Curb Stops, Couplings and Hitches for the City of Newark, whose bids were received on the advertised due date and determined to be the lowest, responsible and responsive bidders per line item commodity for year one (1) and year two (2). The term of the contract shall be for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence upon contract execution.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon the availability and appropriation of funds, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-83730-B2023/Department of Water and Sewer Utilities, covering the amount or the order. This contract shall not exceed Two hundred thousand Dollars and Zero Cents ($200,000.00) for twenty-four (24) consecutive months for three (3) vendors.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a multiple award contract with: Core and Main, L.P., Ferguson Water Works, Inc., and Raritan Group, Inc. to provide, Corporation Curb Stops, Couplings and Hitches to the City of Newark at a cost not to exceed Two hundred thousand dollars and Zero Cents ($200,000.00) for twenty-four (24) consecutive months with the start date commencing upon contract execution