Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Cleaning Equipment and Supplies.
Entity Name(s)/Address(s):
1. GCS Cleaning Enterprises; 692 Selfmaster Parkway, Union, New Jersey 07083
2. EVF Procurement LLC; 408 South 9th Avenue, Highland Park, New Jersey 08904
3. Imperial Bag and Paper Co., LLC; 255 U-S Highway 1 and 9, Jersey City, New Jersey 07306
4. United Sales USA Corp, 5902 14th Avenue, Unit 107, Brooklyn, New York 11232
Contract Amount: Not to exceed $2,536,000.00
Funding Source: Account Code Line: 2024 Budget/Public Safety/Division Fire/ NW011-190-1903-83830-B2024/ 2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This resolution will be used to enter into a contract with the vendor(s) to provide Cleaning Equipment and Supplies for Various Departments and Divisions in the City of Newark.
Advertisement Date: September 25, 2024
Addendum Date #1: September 25, 2024
Addendum Date #2: October 2, 2024
Bids Downloaded: Fifty-Four (54)
Bids Submitted: Ten (10)
body
WHEREAS, on September 25, 2024 the City of Newark through its Interim Purchasing Agent, QPA, advertised to solicit bids for Cleaning Equipment and Supplies for Various Departments and Divisions in the City of Newark, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on September 25, 2024, the Division of Central Purchasing issued Addendum #1 to Cleaning Equipment and Supplies; and
WHEREAS, on October 2, 2024, the Division of Central Purchasing issued Addendum #2 to Cleaning Equipment and Supplies; and
WHEREAS, via the procurement portal Fifty- Four (54) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on October 17, 2024 the Division of Central Purchasing received Ten (10) bids in response to this advertisement; and
WHEREAS, the Department of Public Works, Division of Public Buildings recommends that a multiple award be made to GCS Cleaning Enterprises; 692 Selfmaster Parkway, Union, New Jersey 07083, EVF Procurement LLC; 408 South 9th Avenue, Highland Park, New Jersey 08904, Imperial Bag and Paper Co., LLC; 255 U-S Highway 1 and 9, Jersey City, New Jersey 07306, United Sales USA Corp, 5902 14th Avenue, Unit 107, Brooklyn, New York 11232 based on being the responsive and responsible bidders; and
WHEREAS, the Interim Purchasing Agent, QPA, concurs with the recommendation that a multiple award be made to GCS Cleaning Enterprises; 692 Selfmaster Parkway, Union, New Jersey 07083, EVF Procurement LLC; 408 South 9th Avenue, Highland Park, New Jersey 08904, Imperial Bag and Paper Co., LLC; 255 U-S Highway 1 and 9, Jersey City, New Jersey 07306, United Sales USA Corp, 5902 14th Avenue, Unit 107, Brooklyn, New York 11232 based on being the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 and N.J.S.A 52:34-12.1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Interim Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with GCS Cleaning Enterprises; 692 Selfmaster Parkway, Union, New Jersey 07083, EVF Procurement LLC; 408 South 9th Avenue, Highland Park, New Jersey 08904, Imperial Bag and Paper Co., LLC; 255 U-S Highway 1 and 9, Jersey City, New Jersey 07306, United Sales USA Corp, 5902 14th Avenue, Unit 107, Brooklyn, New York 11232 to provide Cleaning Equipment and Supplies for Various City of Newark Departments, whose bids were received on the advertised due date and determined to be the, responsive, and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2024 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2024 Budget/Public Safety/Division Fire/ NW011-190-1903-83830-B2024/ 2024. All services performed under this contract shall be paid by the agency requesting the service. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed Two Million Five Hundred and Thirty-Six Thousand Dollars and Zero Cents ($2,536,000.00) for four (4) vendor(s) for twenty-four (24) consecutive months with start date commencing when the contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a multiple award contract with GCS Cleaning Enterprises; 692 Selfmaster Parkway, Union, New Jersey 07083, EVF Procurement LLC; 408 South 9th Avenue, Highland Park, New Jersey 08904, Imperial Bag and Paper Co., LLC; 255 U-S Highway 1 and 9, Jersey City, New Jersey 07306, United Sales USA Corp, 5902 14th Avenue, Unit 107, Brooklyn, New York 11232 to provide Cleaning Equipment and Supplies for the various department in the City of Newark, at an amount not to exceed $2,536,000.00 for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.