Title
Dep't/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Work Gloves
Entity Name(s)/Address(s): Asia Trading Int'l dba Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111, Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081
Contract Amount: At a cost not to exceed $77,800.00
Funding Source: City of Newark's Budget for the Departments of Child and Family Well-Being, Engineering, Neighborhood and Recreational Services and Water and Sewer Utilities.
Contract Period: To be established for a period not to exceed two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Service ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Entity Name/Address:
(List vendors here - only if list is long
Additional Information:
Bids solicited: Six (6)
Bids received: Two (2)
body
WHEREAS, on February 25, 2014, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Work Gloves, to the Departments of Child and Family Well-Being, Engineering, Neighborhood and Recreational Services and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on March 13, 2014, two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a dual line item award be made to Asia Trading Int'l dba Unipro International and Colonial Hardware Corp., the only responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Asia Trading Int'l dba Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111, to receive line items #1, 3 & 4, 8, 12, 16, 18, 20, 22, 25, 32 & 33, 41, 44 & 45 and 47-51 for year one and year two, (various brands) and Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081, to receive line items #2, 5, 9-11, 13, 15, 23, 26 and 35 for year one and year two, (various brands), to provide Work Gloves, to the City, whose bids were received on the advertised due date and determined to be the only responsive responsible bidders, based on line item awards in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)2.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $77,800.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Asia Trading Int'l dba Unipro International and Colonial Hardware Corp., to provide Work Gloves, to the City of Newark, at a cost not to exceed $77,800.00 for two (2) years for two (2) vendors.