Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0106 - Law Enforcement Firearms Equipment and Supplies
Purpose: To purchase one (1) Rigaku Chemical Detector System for the Department of Health and Community Wellness.
Entity Name(s)/Address(s):
1) Rigaku Analytical Devices, Inc., 30 Upton Drive, Suite 2, Wilmington, Massachusetts 01887; and
2) Gen-El Safety and Industrial Products, LLC, 961 Route 10 East, Suite 2M, Randolph, New Jersey 07869
Contract Amount: Not to exceed $45,977.00
Funding Source: 2019 Budget/Department of Health and Community Wellness/ NW051-G19-P1940-94550-B2019
Contract Period: Upon Municipal Council approval through May 14, 2023, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To purchase one (1) Rigaku Chemical Detector System for the Department of Health and Community Wellness.
Pursuant to N.J.S.A. 40A:11-2921), this is a one-time purchase.
The Purchase Order is the contract.
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WHEREAS, the City of Newark, through its Purchasing Agent, wishes to utilize State Contract #T0106 - Law Enforcement Firearms Equipment and Supplies for the Department of Health and Community Wellness from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.S.A. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #T0106 - Law Enforcement Firearms Equipment and Supplies, under contract # 17-FLEET-00789 for the Department of Health and Community Wellness upon approval of this resolution by the Municipal Council, through May 14, 2023 inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of State #T0106 - Law Enforcement Firearms Equipment and Supplies, under contract # 17-FLEET-00789 for the Department of Health and Community Wellness to purchase one (1) Rigaku Chemical Detector System; and
WHEREAS, usage of this contract will provide one (1) Rigaku Chemical Detector System for the Department of Health and Community Wellness at a cost not to exceed Forty-Five Thousand Nine Hundred and Seventy-Seven Dollars ($45,977.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #T0106 - Law Enforcement Firearms Equipment and Supplies, under contract #17-FLEET-00789, awarded to Rigaku Analytical Devices Inc., 30 Upton Drive Suite 2, Wilmington, Massachusetts 01887 and authorized distributor Gen-el Safety & Industrial Products, LLC., 961 Route 10 East, Suite 2M, Randolph, New Jersey 07869, Vendor ID V00000270 to purchase one (1) Rigaku Chemical Detector System for the Department of Health and Community Wellness for the period commencing upon approval of this resolution by the Municipal Council through May 14, 2023, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase are from Funding Source NW051-G19-P1940-94550-B2019. This contract shall not exceed Forty-Five Thousand Nine Hundred and Seventy-Seven Dollars ($45,977.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open process.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator, to utilize State Contract #T0106 - Law Enforcement Firearms Equipment and Supplies, under contract #17-FLEET-00789 awarded to Rigaku Analytical Devices Inc., 30 Upton Drive Suite 2, Wilmington, Massachusetts 01887, and authorized distributor Gen-el Safety & Industrial Products, LLC., 961 Route 10 East, Suite 2M, Randolph, New Jersey 07869, Vendor ID V00000270 to purchase one (1) Rigaku Chemical Detector System for the Department of Health and Community Wellness, for the period commencing upon approval of this resolution by the Municipal Council through May 14, 2023, inclusive of extensions by the State, at a cost not to exceed Forty-Five Thousand Nine Hundred and Seventy-Seven Dollars ($45,977.00).