Title
Dep't/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Cleaning Equipment and Supplies (Green Products)
Entity Name(s)/Address(s): TSP Maintenance Supply, 52 East Drive, Livingston, New Jersey, 07039
Contract Amount: $116,600.00
Funding Source: City of Newark's Budget for the Departments of Administration, Child and Family Well-Being, Engineering, Fire, Neighborhood and Recreational Services, and Water and Sewer Utilities
Contract Period: Two Years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(List vendors here - only if list is long
Additional Information:
Bids solicited: Eleven (11)
Bids received: Zero (0)
Bids re-advertised
Bids solicited: Ten (10)
Bids received: Three (3)
body
WHEREAS, on August 20, 2013, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Cleaning Equipment and Supplies (Green Products), to the Departments of Administration, Child and Family Well-Being, Engineering, Fire, Neighborhood and Recreational Services, and Waterand Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eleven (11) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on September 5, 2013, zero (0) bids were received in response to this advertisement; and
WHEREAS, on September 17, 2013, the City of Newark through its Purchasing Director re-advertised to solicit bids for contractor(s) to provide, Cleaning Equipment and Supplies (Green Products), to the Departments of Administration, Child and Family Well-Being, Engineering, Fire, Neighborhood and Recreational Services, and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed ten (10) bid proposal packages to the prospective vendors following the date of re- advertisement; and
WHEREAS, on October 3, 2013, three (3) bids were received in response to this re-advertisement; and
WHEREAS, the Purchasing Director recommends an award be made to TSP Maintenance Supply, the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with TSP Maintenance Supply, 52 East Drive, Livingston, New Jersey, 07039, to provide Cleaning Equipment and Supplies (Green Products) to the City, whose bid was received on the advertised due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2013 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)2.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $116,600.00 for two (2) years.
5. Pursuant to N.J.S.A. 27:25-17, any and all debts, expenses or obligations incurred by the City shall be payable only from funds available to the City of Newark, and no liability or obligation shall be incurred by the City of Newark beyond the extent to which monies are available.
6. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
7. If required by the State Law, City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to TSP Maintenance Supply, to provide Cleaning Equipment and Supplies,(Green Products) to the City of Newark, at a cost not to exceed $116,600.00 for two (2) years for one (1) vendor.