Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase one (1) 2023 or newer GMC Yukon-4SB Package-AT4 Décor from the Educational Services Commission of New Jersey (ESCNJ) contract #ESCNJ 20/21-09.
Entity Address: Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022
Contract Amount: Not to exceed $67,692.85
Funding Source: 2022 Budget/Department of Water and Sewer Utilities/NW037-750-7505-94330-B2022
Contract Period: Upon approval of Municipal Council through November 14, 2023, inclusive of any extensions granted by ESCNJ
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This Cooperative Purchasing Agreement will provide for the purchase of one (1) 2023 or newer GMC Yukon-4SB Package-AT4 Décor for the Department of Water and Sewer Utilities.
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WHEREAS, on May 6, 2020 the City of Newark’s governing body adopted the Resolution 7R1-F 050620 authorizing the Membership in the Educational Services Commission of New Jersey - ESCNJ 1660 Stelton Rd., Piscataway, New Jersey 08854, a New Jersey State Approved Co-op #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (ESCNJ), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the ESCNJ system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the ESCNJ has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City of Newark, through its Qualified Purchasing Agent, wishes to utilize the to purchase one (1) 2023 New Jersey State Approved Co-op #65MCESCCPS - ESCNJ or Newer GMC Yukon-4SB Package-AT4 Décor., from an authorized vendor, Beyer Bros. Corp. 109 Broad Avenue Fairview, New under New Jersey State Approved Co-op #65MCESCCPS - ESCNJ Jersey 07022, at an amount not to exceed Sixty Seven Thousand Six Hundred Ninety Two Dollars and Eighty-Five Cents ($67,692.85) upon approval of this resolution by the Municipal Council through November 14, 2023 inclusive of any contract extensions granted by ESCNJ; and
WHEREAS, in the event the vehicles are unavailable, the Department of Water and Sewer Utilities are authorized to purchase a similar vehicle at the same not to exceed amount of Sixty Seven Thousand Six Hundred Ninety Two Dollars and Eighty-Five Cents ($67,692.85) or less.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the New Jersey State Approved Co-op #65MCESCCPS Contract documentations and agreements.
2. There shall be no amendments of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this ESCNJ Co-op Contract in accordance with N.J.S.A. 40A:5-16.
4. Funds for the purchase of one (1) 2023 or Newer GMC Yukon-4SB Package-AT4 Décor., to be used by the Department of Water and Sewer Utilities are encumbered from Funding Source NW037-750-7505-94330-B2022. This contract shall not exceed Sixty Seven Thousand Six Hundred Ninety Two Dollars and Eighty-Five Cents ($67,692.85).
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to purchase one (1) 2023 or Newer GMC Yukon-4SB Package-AT4 Décor, through ESCNJ Co-op authorized vendor Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022, to be used by the Department of Water and Sewer Utilities, for the period commencing upon approval of the Municipal Council through November 14, 2023 at an amount not to exceed Sixty Seven Thousand Six Hundred Ninety Two Dollars and Eighty-Five Cents ($67,692.85).