Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T2424 Surveillance and Access Control Security Systems - #24-TELE-74149
Purpose: Provide monthly security & surveillance system services
Entity Name(s)/Address(s): Johnson Controls Security Solutions LLC 264 Fernwood Avenue Edison, NJ 08837
Contract Amount: Not to Exceed $50,000.00
Funding Source: 2024 & 2025 Budget/Department of Water & Sewer Utilities NW037-750-7502-71630-B2024, NW037-750-7502-71630-B2025
Contract Period: Upon approval by the Municipal council, through July 31, 2027, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide method of payment to monthly charges for security and surveillance system services for the City of Newark Department of Water and Sewer Utilities.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when said goods and services were purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Purchasing Agent of the City of Newark recommends the utilization of State Contract T2424-Surveillance and Access Control Security Systems-#24-TELE-74149 to enter into a contract with Johnson Controls Security Solutions LLC, 264 Fernwood Avenue Edison, NJ 08837, an authorized vendor thereunder, to provide monthly security & surveillance system services for the City of Newark Department of Water & Sewer Utilities; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from Department of Water and Sewer Utilities account codes NW037-750-7502-71630-B2024 and NW037-750-7502-71630-B2025.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:12 and N.J.A.C. 5:34-7.29, the Mayor, and/or his designees, the Business Administrator, and/or the Purchasing Agent, is hereby authorized to utilize State Contract T2424 Surveillance and Access Control Security Systems - #24-TELE-74149 to enter into a contract with Johnson Controls Security Solutions LLC, 264 Fernwood Avenue, Edison, NJ 08837 to provide monthly security & surveillance system services for the Department of Water and Sewer Utilities.
2. The contract authorized by this Resolution shall be for the period commencing upon approval of this Resolution by the Municipal Council and ending on July 31, 2027, inclusive of any extensions by the State.
3. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Fifty Thousand Dollars and Zero Cents ($50,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: Account codes NW037-750-7502-71630-B2024 and NW037-750-7502-71630-B2025.
5. There shall be no amendments of this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
his Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Purchasing Agent to utilize State Contract T2424 Surveillance and Access Control Security Systems - #24-TELE-74149 to enter into a contract with Johnson Controls Security Solutions LLC, 264 Fernwood Avenue Edison, NJ 08837, to provide monthly security and surveillance system services for the Department of Water and Sewer Utilities. It is for an amount not to exceed $50,000.00 and is for the period commencing upon approval of this Resolution by the Municipal Council and ending on July 31, 2027, inclusive of any extensions by the State.