Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #M0438 Master Blanket #24-TELE-71883
Purpose: To purchase Computer Equipment, Peripherals and Related Services for the Department of Administration, Office of Information Technology.
Entity Name(s)/Address(s): Dell Marketing, L.P., One Dell Way, Round Rock, Texas 78682
Contract Amount: Not to exceed $1,450,000.00
Funding Source: 2024 Budget/Department of Administration, Office of Information Technology/NW011-030-0306-94210
Contract Period: Upon approval by the Municipal Council through June 30, 2025, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide Computer Equipment, Peripherals and Related Services for the Department of Administration, Office of Information Technology.
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WHEREAS, the City of Newark (“City”), through its Interim Purchasing Agent, wishes to utilize State contract #M0483 Master Blanket 24-TELE-71883 to purchase Computer Equipment, Peripherals & Related Services for the City’s Office of Information Technology from an authorized vendor under the New Jersey Cooperative Purchasing Program 1 NJCP, pursuant to N.J.S.A. 5:34 7.29; and
WHEREAS, N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29 authorize the purchase of goods and services without advertising by local contracting units when said goods and services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.29 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Orders issued reflects the correct item pricing and that payment is processed accordingly (Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including purchase orders, delivery compliance and payments); and
WHEREAS, the City wishes to utilize State Contract #M0483 Master Blanket 24-TELE-71883 to enter into a contract with Dell Marketing L.P., One Dell Way, Round Rock, Texas 78682 (“Vendor”), an authorized vendor under said State contract, to purchase Computer Equipment, Peripherals & Related Services for the Office of Information Technology for the period beginning upon approval of this Resolution by the Municipal Council through June 30, 2025, inclusive of any extensions granted by the State; and
WHEREAS, funding for said purchase is from the Office of Information Technology Budget Account NW011-030-0306-94210; and
WHEREAS, the maximum amount of expenditures pursuant to the contract authorized by this Resolution shall not exceed One Million Four Hundred Fifty Thousand Dollars and Zero Cents ($1,450,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator or the Interim Purchasing Agent is hereby authorized to utilize State Contract #M0483 Master Blanket 24-TELE-71883 to enter into a contract with Dell Marketing L.P., One Dell Way, Round Rock, Texas, 78682 for the purchase of Computer Equipment, Peripherals & Related Services for the City of Newark’s Office of Information Technology.
2. The contract authorized by this Resolution shall be for the period commencing upon its approval by the Municipal Council through June 30, 2025, inclusive of any extensions by the State.
3. All purchases, purchase orders and other related documentation shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
4. There shall be no amendments of this Resolution without the approval of the Municipal Council.
5. There shall be no advance payments under this State Contract in accordance with N.J.S.A. 40A:5-16.
6. This contract is awarded as an open ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following funding source: 2024 Budget/Office of Information Technology/NW011-030-0306-94210 Open Space Trust Account. This contract authorized by this Resolution shall not exceed One Million Four Hundred Fifty Thousand Dollars and Zero Cents ($1,450,000.00).
7. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A 20.5, as a State Contract award and constitutes a Fair and Open Procedure.
8. The Interim Purchasing Agent shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Interim Purchasing Agent and/or the Business Administrator to utilize State Contract #M0483 Master Blanket 24-TELE-71883 to purchase Computer Equipment, Peripherals & Related Services for the City’s Office of Information Technology from Dell Marketing L.P., One Dell Way, Round Rock, Texas, 78682, for the period commencing upon adoption of this Resolution through June 30, 2025, inclusive of any extensions by the State. This contract is at a cost not to exceed One Million Four Hundred Fifty Thousand Dollars and Zero Cents ($1,450,000.00).