Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Outdoor Equipment, Powered (Generators)
Entity Name(s)/Address(s): Hoffman International, Inc., 300 S. Randolphville Road, Piscataway New Jersey 08854
Contract Amount: Not to exceed $440,000.00
Funding Source: 2018, 2019, 2020 and 2021 Budgets/Department of Public Safety, Office of Emergency Management/NW051-G18-P1U80-1903-94510-B2018; NW051-G19-P1940-B2019 and NW051-G20-P2G0-B2020 (Grant: Urban Areas Security Initiative/Department of Public Works, Division of Public Buildings/ NW011-060-0604-83380-B2021/Department of Public Works, Division of Sanitation/NW011-060-0605-83420-B2021 and Department of Water and Sewer Utilities/NW037-750-7502-83730-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide outdoor equipment, powered (Generators) to the City of Newark.
Advertisement: June 23, 2021
Bids Downloaded: Fourteen (14)
Bids Received: One (1)
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WHEREAS, on June 23, 2021, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Outdoor Equipment, Powered (Generators) for the Departments of Public Safety/Office of Emergency Management, Public Works/Division of Sanitation, Public Works/Division of Public Buildings, and Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s ProcureNow Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the City of Newark’s ProcureNow Portal website, fourteen (14) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on July 8, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Director of the Department of Water and Sewer Utilities recommended that a single award to be made to: Hoffman International Inc., 300 S. Randolphville Road, Piscataway, New Jersey 08854, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of Water and Sewer Utilities that a single award be made to: Hoffman International Inc., 300 S. Randolphville Road, Piscataway, New Jersey 08854; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with Hoffman International Inc., 300 S. Randolphville Road, Piscataway, New Jersey 08854 to provide Outdoor Equipment, Powered (Generators) for the City of Newark, whose bid was received on the advertised due date and determined to be the only sole responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence upon a fully executed contract, at an amount not to exceed Four Hundred Forty Thousand Dollars and Zero Cents ($440,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW051-G18-P1U80-1903-94510-B2018; NW051-G19-P1940-B2019 and NW051-G20-P2G0-B2020 (Grant: Urban Areas Security Initiative/Department of Public Safety/Office of Emergency Management; NW011-060-0604-83380-B2021 Department of Public Works/Division of Public Buildings; NW011-060-0605-83420-B202/Department of Public Works/Division of Sanitation and NW037-750-7502-83730-B2021/Department of Water and Sewer Utilities, covering the amount or the order. This contract shall not exceed Four Hundred Forty Thousand Dollars and Zero Cents ($440,000.00) for twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with Hoffman International Inc., 300 S. Randolphville Road, Piscataway New Jersey 08854 to provide, Outdoor Equipment, Powered (Generators) to the City of Newark, at a cost not to exceed $440,000.00 for twenty-four (24) consecutive months with the start date commencing upon contract execution.