Title
Dept/ Agency: Administration/Office of the Business Administrator
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Accepting a Gift
Gift: Basic License Fee for the use of the Prudential Hall, Parsonnet Room, and ticketing services for the purpose of the 2018 State of the City Mayoral Address
Purpose: This resolution authorizes the Mayor and/or his designee to execute the Short Term License Agreement with the New Jersey Performing Arts Center Corporation, One Center Street, Newark, New Jersey 07102, for ancillary services and the gift of the use of the Prudential Hall, Parsonnet Room, and Ticketing Services for the purpose of the 2018 State of the City Mayoral Address. The Ancillary Services fees shall not exceed $37,500.00 and the value of the gift of the Basic License Fee for the use of Prudential Hall, Parsonnet Room, and Ticketing Services is valued at $23,000.00.
Entity Name: New Jersey Performing Arts Center (NJPAC) Corporation
Entity Address: One Center Street, Newark, New Jersey 07102
Gift Value: $23,000.00
City Contribution: $37,500.00 for ancillary services fees. No municipal funds will be expended for the acceptance of this gift
Other Funding Source/Amount: N/A
Period: March 20, 2018
Additional Information:
body
WHEREAS, the Mayor of the City of Newark (the “City”), is desirous of holding the Mayor Ras J. Baraka’s 2018 State of the City Address at the Prudential Hall Theatre, located in the New Jersey Performing Arts Center, on Tuesday, March 20, 2018; and
WHEREAS, the City must enter into a Short Term License Agreement for the use of the Prudential Hall Theatre and the Parsonnet Room at the New Jersey Performing Arts Center in the amount not to exceed $37,500.00, (Thirty-Seven Thousand Five Hundred Dollars and Zero Cents) representing ancillary service fees, which the City needs to pay to NJPAC no later than March 2, 2018; and
WHEREAS, the New Jersey Performing Arts Center Corporation, a New Jersey not-for-profit corporation having an office at One Center Street, Newark, New Jersey 07102 (“NJPAC”) has offered to waive the Basic License Fee charges for the use of the Prudential Hall Theatre and the Parsonnet Room, a gift valued at $21,500.00, and is also waiving the Fee for Ticketing Services, a gift valued at $1,500.00, and expects nothing in return and will receive nothing in return for making this generous gift; and
WHEREAS, the City of Newark wishes to accept this gift pursuant to N.J.S.A. 40A:5-29; and
WHEREAS, the Newark Municipal Council has indicated its support of the Mayoral event by approving the execution of the Short Term License Agreement and the acceptance of the gift described herein.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and or his designee are authorized to execute the Short Term License Agreement for Ancillary Service fees for the use of the Prudential Hall Theatre and the Parsonnet Room for the Mayor’s State of the City Address to be held on Monday, March 20, 2018.
2. The Mayor and or his designee are authorized to accept the gift of the Basic License Fee charges for the use of Prudential Hall Theatre and the Parsonnet Room, a gift valued at $21,500.00, and a gift of the Fee for Ticketing Services, a gift valued at $1,500.00, for a combined total gift amount of $23,000.00.
3. No municipal funds will be expended for the acceptance of this gift.
4. The amount of the Ancillary Service Fees under the Short Term License Agreement shall not exceed $37,500.00 and are due no later than March 2, 2018.
5. Attached hereto is a certification of funds from the Director of Finance, which states (1) that there are sufficient funds, in the amount of $37,500.00 to cover the Ancillary Service Fees under the Short Term License Agreement as set forth hereinabove and (2) that the line appropriation of the official budget which shall be charged is Business Unit NW011, Department ID 200, Division/Project 2001, Activity A, Account # 96770 Budget Reference B 2018.
6. The Director of Communications shall file a copy of the Short Term License Agreement in the Office of the City Clerk.
STATEMENT
This resolution authorizes the Mayor, and/or his designee, to execute the Short Term License agreement with the New Jersey Performing Arts Center Corporation, One Center Street, Newark, New Jersey 07102, for Ancillary Service fees for the use of the Prudential Hall Theatre and the Parsonnet Room for the Mayor’s State of the City Address, to be held on Monday, March 20, 2018. This resolution further authorizes the Mayor, and/or his designee, to accept the gift of the Basic License Fee charges for the use of the Prudential Hall Theatre and the Parsonnet Room and Ticketing Services for the purpose of the 2018 State of the City Mayoral Address. The Ancillary Services fees shall not exceed $37,500.00 and the value of the gift of the use of the Prudential Hall Theatre and the Parsonnet Room and Ticketing Services is valued at $23,000.00.