Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase batteries storage, automotive for the Departments of Public Works, Division of Motors and the Department of Water and Sewer Utilities.
Entity Name(s)/Address(s):
1) Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088;
2) Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood, New Jersey, 07407
Contract Amount: Not to exceed $220,000.00
Funding Source: 2020 Budget/Department of Public Works, Division of Motors/ NW011-060-0602-83860-B2020/Department of Water and Sewer Utilities/NW037-750-7502-83630-B2020
Contract Period: To be established for a period not to exceed twenty-four (24) months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase batteries storage, automotive for the Departments of Public Works, Division of Motors and the Department of Water and Sewer Utilities.
Advertised Date: January 29, 2020
Number of Bids Solicited: Nine (9)
Number of Bids Received: Four (4)
body
WHEREAS, on January 29, 2020, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Automotive Accessories, to the Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on February 6, 2020 the Division of Central Purchasing posted an advertisement postponing the bid opening date to February 27, 2020; and
WHEREAS, on February 27, 2020, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Manager for the Department of Public Works, Division of Motors, and the Director for the Department of Water and Sewer Utilities, recommended that a dual award be made to: 1) Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088; and 2) Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood, New Jersey, 07407 for being the highest discount off per line item commodity per brand and being responsive, and responsible bidders to provide Batteries Storage, Automotive to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations that a dual award be made to: 1) Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088; and 2) Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood, New Jersey, 07407, the highest discount off per line item commodity per brand and being responsive, and responsible bidders to provide, Batteries, Storage, Automotive to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a dual contract with: 1) Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088 to receive line items #1, 2, 3, 4, for year one (1) and year two (2); and 2) Superior Distributors Co., Inc. 4 Midland Avenue, Elmwood Park, New Jersey 07407 to receive line items #1, 2, 3, 4, for year one (1) and year two (2), to provide Batteries Storage, Automotive, to the City, whose bids were received on the advertised due date and determined to be the highest count off per line item commodity per brand per year and being responsive responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, Department of Public Works, Division of Motors/NW011-060-0602-83860-B2020 and the Department of Water and Sewer Utilities/NW037-750-7502-83630-B2020, covering the amount of the order. This contract shall not exceed Two Hundred Twenty Thousand Dollars and Zero Cents ($220,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.
5. The Purchasing Agent, QPA shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee the Purchasing Agent, QPA, to enter into and execute this dual award contract with: 1) Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088; and 2) Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood, New Jersey, 07407, to provide Batteries Storage, Automotive to the City of Newark, at a cost not to exceed $220,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months.