Title
Dept./ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Maintenance and Repair of Mechanical Equipment at the City of Newark's Water and Sewer Facilities - Contract# 08-WS2025
Entity Name(s)/Address(s):
1. Rapid Pump and Meter Service Company, Inc. 285 Straight Street, P.O. Box AY, Paterson, New Jersey 07509S
2. Spectraserv, Inc., 75 Jacobus Avenue, Kearny, New Jersey 07032
Contract Amount: Not to exceed $1,000,000.00
Funding Source: 2025 Budget/Department of Water and Sewer Utilities/NW037-750-7502-A-71770-B2025
Contract Period: Two (2) years from the date of the issuance of a written Notice to Proceed
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Two (2)
Bids Received: Two (2)
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WHEREAS, the City of Newark, Department of Water and Sewer Utilities, requires contractors to provide maintenance and repair services for mechanical equipment at the City's Water and Sewer Facilities; and
WHEREAS, the Pequannock Water Treatment Facilities and water distribution appurtenances must operate properly and without interruption on a 24-hours, 7-days a week to ensure the safe delivery of water to Newark's customers; and
WHEREAS, the operation of the facilities and the water quality produced and supplied to Newark's customers is strictly regulated by the EPA and NJDEP under the Safe Drinking Water Act; and
WHEREAS, any breakdown in Newark's mechanical equipment could jeopardize the operations of these facilities and potentially endanger the health and safety of the water users, making it imperative that such issues be addressed as quickly as possible; and
WHEREAS, to ensure timely repairs and minimize disruption to the facilities, it is highly recommended that the City award contracts to multiple mechanical services contractors. This will ensure that if one contractor is unable to provide the necessary manpower, expertise, equipment, or parts, another contractor can be called upon for immediate repairs or replacements; and
WHEREAS, pursuant to the public bidding process of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., on March 4, 2025, the Department of Water and Sewer Utilities, advertised in a general circulation paper, for the receipt of sealed bids for the Maintenance and Repair of Mechanical Equipment at the City's water and sewer facilities; and
WHEREAS, two (2) prospective bidders requested Bid Specifications from the Department of Water and Sewer Utilities; and
WHEREAS, on March 20, 2025, the Department of Water and Sewer Utilities received sealed bids from two (2) contractors for the maintenance and repair of mechanical equipment at the City's water and sewer facilities; and
WHEREAS, upon review of the bids submitted, the Department of Water and Sewer Utilities determined that Rapid Pump & Meter Service Company, Inc., 285 Straight Street, Paterson, New Jersey 07509, and Spectraserv, Inc., 33 Miele Street, South Kearny, New Jersey 07032, submitted the lowest responsive and responsible bids; and
WHEREAS, the Department of Water and Sewer Utilities reviewed the bids and confirmed that the objectives of competitive bidding were achieved, favorable bid prices were received, both contractors are capable of executing the work in accordance with the bid specifications and the Department recommends that a multiple award be made; and
WHEREAS, the Department of Water and Sewer Utilities desires to award contracts to both Rapid Pump & Meter Service Company, Inc. and Spectraserv, Inc. for the Maintenance and Repair of Mechanical Equipment at the City's water and sewer facilities, for a total amount not to exceed One Million Dollars ($1,000,000.00) for both contractors, for a period of two (2) years from the issuance of a Notice to Proceed. and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of a Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute a contract with: (1) Rapid Pump & Meter Service Company, Inc., 285 Straight Street, Paterson, New Jersey 07509; and (2) Spectraserv, Inc. 75 Jacobus Avenue, Kearny, New Jersey 07032 to perform Maintenance and Repair of Mechanical Equipment at the City of Newark water and sewer facilities for a total amount not to exceed One Million Dollars and Zero Cents ($1,000,000.00), for both contractors for a period of two (2) years commencing upon the issuance of a Notice to Proceed by the Department of Water and Sewer Utilities
2. Pursuant to N.J.A.C. 5:30-5.5(a), Temporary Budget, attached hereto is the Chief Finance Officer's Certification, which states partial funds in the amount of $10,000.00, are available in the Department of Water and Sewer Utilities Budget under Business Unit NW037, Department ID 750, Division 7502, Account 71770 B2025 the balance to be provided in the 2025, 2026 and 2027 Adopted Budgets. The Certification shall be filed, along with the original resolution and the executed contract in the Office of the City Clerk. This is an open-end contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract and Notice to Proceed in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to execute contracts with two contractors (1) Rapid Pump & Meter Service Company, Inc.; and (2) Spectraserv, Inc. for the purpose of providing Maintenance and Repair of Mechanical Equipment at the City's water and sewer facilities, for a total combined amount not to exceed 1,000,000.00 for both contractors. These contracts will be in effect for a period of two (2) years from the date of issuance of a Notice to Proceed.