Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # A83013, Term No. T-2007
Purpose: Vehicles, Sport Utility (SUV)
Entity Name(s)/Address(s): Celebrity Ford d/b/a Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey 07962
Contract Amount: $24,708.00
Funding Source: Hurricane Sandy Funds, Balance Sheet Account 30150, Reserve Account NW011-205-2051-96900 - B2012
Contract Period: Upon approval by Municipal Council - Complete Delivery not to exceed October 29, 2014
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: (Use only for long list)
Additional Information:
Replacement of Child and Family Well-Being vehicle lost during Hurricane Sandy
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Vehicles, Sport Utility (SUV) contract Term No. T-2007, #A83013, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize term contract no. T-2007, with the following vendor commencing adoption of this resolution upon complete delivery, not to exceed October 29, 2014.
# A83013, Celebrity Ford d/b/a Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey 07962
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides Vehicles, Sport Utility (SUV), according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Vehicles, Sport Utility (SUV), is expected not to exceed $24,708.00; and
WHEREAS, usage of this State contract provides Vehicles, Sport Utility (SUV) as required by the Department of Child and Family Well-Being.
WHEREAS, the Acting Chief Financial Officer certifies that there are sufficient appropriated funds for the purpose stated herein.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize State term contract T-2007, vendor contract # A83013, Celebrity Ford d/b/a Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey 07962 to provide VEHICLES, SPORT UTILITY (SUV), for the period commencing from the adoption of this resolution to complete delivery, not to exceed October 29, 2014.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
4. Funds for the purchase of this vehicle are encumbered on purchase order #99613, NW011, Acct. #30150, Budget B2014 for $24,708.00. This contract shall not exceed $24,708.00.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract award to Celebrity Ford d/b/a Beyer Ford, to provide for the purchase of Vehicles, Sport Utility (SUV), for the period commencing from the adoption of this resolution to complete delivery not to exceed October 29, 2014, at a cost not to exceed $24,708.00.