Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # A83013
Purpose: Vehicles, Sport Utility (SUV)
Entity Name(s)/Address(s): Beyer Ford, LLC, 170 Ridgedale Avenue, Morristown, New Jersey 07962
Contract Amount: $58,006.00
Funding Source: Police Department Outside Employment Fund
Contract Period: Upon approval by Municipal Council - Complete Delivery not to exceed October 29, 2015
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
body
WHEREAS, the City of Newark, through its Purchasing Director, wishes to utilize the Vehicles, Sport Utility (SUV) contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract with the following vendor commencing adoption of this resolution upon complete delivery, not to exceed October 29, 2015.
# A83013, Beyer Ford LLC, 170 Ridgedale Avenue, Morristown,
New Jersey 07962
WHEREAS, the Purchasing Director recommends the utilization of this State Contract award on the grounds that it provides Vehicles, Sport Utility (SUV), according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Vehicles, Sport Utility (SUV), is expected not to exceed $58,006.00; and
WHEREAS, usage of this contract provides Vehicles, Sport Utility (SUV), as required by the Police Department.
WHEREAS, the Acting Chief Financial Officer has certified to the availability of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize Contract # A83013, Beyer Ford LLC, 170 Ridgewood Avenue, Morristown, New Jersey, to provide VEHICLES, SPORT UTILITY (SUV), for the period commencing from the adoption of this resolution to complete delivery, not to exceed October 29, 2015.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16.
4. Funds for the purchase of these vehicles are encumbered on Purchase Order #1443, NW026, Acct. 46155, budget B2014 for $58,006.00. This contract shall not exceed $58,006.00.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This resolution authorizes usage of a State Contract award to Beyer Ford LLC to provide for the purchase of Vehicles, Sport Utility (SUV), for the period commencing from the adoption of this resolution to complete delivery not to exceed October 29, 2015, at a cost not to exceed $58,006.00.